Facilities - Clerk B

OVERVIEW OF THE COMPANY

Fox Corporation

Under the FOX banner, we produce and distribute content through some of the world’s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.

JOB DESCRIPTION

The Fox Studio Lot in Los Angeles is looking for a Facilities - Clerk B to provide clerical and operational support for the Electrical and AC departments. The Facilities - Clerk B will manage timekeeping, labor distribution, vendor coordination, invoicing, and daily administrative needs across active studio operations.

A SNAPSHOT OF YOUR RESPONSIBILITIES
Timekeeping and Labor Administration

• Administer FoxTime timekeeping, labor distribution codes, and vacation requests
• Coordinate with Payroll to ensure accurate labor charges
• Review crew time and job charge codes before FoxTime entry
• Maintain the Daily Charge Sheet Matrix records for the assigned departments
• Prepare weekly payroll reports for assigned departments

Financial and Purchasing Support

• Organize and reconcile AmEx receipts with monthly statements
• Follow up with vendors, Finance, and internal teams on discrepancies
• Prepare Capital Project Requests in Workday
• Assist with vendor onboarding in Graphite
• Verify, code, and submit vendor invoices in Coupa
• Maintain and update expense-tracking spreadsheets as directed by the Director, Plant Management.

Operational and Administrative Support

• Serve as backup clerk for Maintenance, Labor, and Paint departments
• Answer and route calls as needed
• Coordinate vendor deliveries and site visits
• Initiate drive-on passes
• Communicate with trades and staff via two-way radio
• Coordinate job site access with Security
• Obtain and confirm job charge codes with requesting departments and Finance.
• Contact and schedule elevator maintenance vendors for service calls and communicate with appropriate parties
• Support Director, Plant Management, with elevator inspection and repair records
• Create service tickets through Studio Resources
• Assist departments with service ticket closeout, as needed
• Manage office supplies and general office needs
• Pick up and deliver operational paperwork, file and organize departmental records

WHAT YOU WILL NEED

• 2+ years of experience supporting large campus, multi-tenant, or studio operations
• Exceptional interpersonal, verbal, and written communication skills
• Ability to provide excellent customer service and swift resolution to questions and concerns
• Ability to resolve conflicts professionally under pressure
• Ability to cross-train across job functions
• Ability to stand, walk, and sit as required
• Able to address and communicate unforeseen situations, unplanned events, or requests, and last-minute changes with grace and professionalism
• Excellent computer skills and proficiency with Outlook, Word, Excel, and Adobe
• Resourceful and solutions-oriented with a high level of organizational skills
• Self-directed and autonomous in performing duties
• Dependable/reliable with an excellent attendance record
• Maintain confidentiality of company and customer information, data, and materials
• Adhere to all departmental and company safety and security policies and procedures
• Availability for overtime with short notice
• Union benefits and dues are applicable.
  

NICE TO HAVE BUT NOT A DEALBREAKER

• Experience handling multiple priorities in fast-paced environments
• Ability to read and interpret plans and diagrams