Office Administrator (Fremont)

Job Summary:

Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our personnel. The office administrator's role will include working closely with our employees handling clerical duties, replenishments, conference room arrangements, and supervising custodians to ensure cleanliness.

In order to be successful in this position, you should be detail-oriented, professional, and have excellent written and verbal communication skills.

Duties/Responsibilities:

• Coordinating and managing appointments, meetings, and conference room schedule to prevent duplicate bookings.
• Direct office activities and functions to maintain efficiency and compliance with company policies and procedures.
• Maintain inventory and replenish office supplies, equipment, and furniture as needed.
• Work closely with staff and managers to maintain office operations.
• Support Account Receivables and Payables.
• Learn, follow, and improve existing processes and procedures.
• Interact with multiple levels employees, vendors, and partners.
• Serve as a key point of contact for customers, vendors, and staff. Handle phone calls, manage emails, and address in-person inquiries.
• Oversee office maintenance and repair tasks, such as managing office equipment, coordinating cleaning services, and reporting maintenance issues to facilities management.
• Provide input and maintain data in digital and physical records, databases, and spreadsheets, ensuring data integrity and confidentiality.
• Confirm and process purchase requests, providing order confirmations with ETA, confirming receipt and closing orders.
• Assist HR with onboarding process
• Performs other related duties as needed.

Required Skills/Abilities:

• Strong verbal and written communication skills
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Knowledgeable in Microsoft Office applications, primarily Word, Excel, and PowerPoint.
• Positive and professional work attitude.
• Detail-oriented.
• Perform general office administration and clerical tasks.
• Thorough understanding of confidentiality.
• Self-motivate, competent in prioritizing and working with little supervision.

Education and Experience:

• High school diploma or equivalent required; Associates degree in office administration or related field preferred.
• Bilingual in English-Spanish/Vietnamese/Mandarin preferred.