eCommerce Fulfillment Coordinator

Promotion Plus Sign Co., Inc.
Canoga Park, CA

eCommerce Fulfillment Coordinator

Department: eCommerce

Position Overview
The E-Commerce Operations & Fulfillment Coordinator supports day-to-day workflow across estimating, job documentation, customer portals, fulfillment tracking, reporting, and website product maintenance. This role ensures that every job is accurately documented, costed, tracked, and closed out, while helping streamline processes and reduce administrative workload.

Key Responsibilities:

Job Setup & Documentation:

  • Create customer and job drive folders.
  • Enter job details into the tracking sheet.
  • Update folders and status entries throughout the job lifecycle.
  • Save final documents in customer online folders.

Costing & Estimating Support:

  • Prepare original costing worksheets.
  • Enter costing revisions when needed.
  • Prepare original estimates.
  • Update revised estimates.
  • Update costing with shipping costs after delivery.

DocuSign & Customer Approval:

  • Prepare estimate PDF files.
  • Upload documents for customer approval.
  • Track approval status and update job records.

Portal & Accounting Coordination:

  • Upload estimates into Axxerion / customer portals.
  • Email invoices to accounting.
  • Assist with PayPal monthly audit reporting.

Fulfillment & Shipping Support:

  • Track order status and shipping progress.
  • Assist with packing and shipment prep.
  • Verify delivery and update tracking sheet.
  • Update ShipStation funds spreadsheet.

Project Closure & Record Keeping:

  • Prepare closure email & paperwork.
  • Send closure documents to accounting.
  • Complete delivery and closure records.
  • Final tracking sheet status updates.

Reporting & Operations Support:

  • Prepare weekly e-commerce vital factor reports.
  • Prepare weekly company vital factor reports.

Website & Product Admin (WordPress):

  • Update plugins as needed.
  • Manage website product images & assets.
  • Create new products.
  • Update existing product listings.

Qualifications:

  • Strong attention to detail and documentation accuracy.
  • Experience with spreadsheets / Google Sheets / Excel.
  • Comfortable working in cloud drive folder systems.
  • Familiarity with order tracking or fulfillment workflows.
  • Basic WordPress or website content experience (preferred).
  • Ability to manage recurring tasks and deadlines.
  • Strong written communication skills.


Performance Indicators:

  • Jobs entered & updated accurately and on time.
  • Costing & estimate updates completed without backlog.
  • Portal uploads and DocuSign approvals processed promptly.
  • Fulfillment and delivery statuses kept current.
  • Closure paperwork completed within defined timeframe.
  • Reports delivered consistently and accurately.
  • Product and website updates maintained monthly.

Posted 2026-01-29

Recommended Jobs

Deputy Probation Officer

Sacramento County Probation Department
Sacramento, CA

This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 4/10/2026, and 10/9/2026 Under general supervision the Deputy Probation Officer performs professional work in…

View Details
Posted 2026-01-15

CHHA

Allcare Home Health
Anaheim, CA

All Care Hospice Provider based in Glendale; CA is currently seeking a field Clinician to visit home health and hospice patients in Anaheim area. About the Role: We are seeking a compassionat…

View Details
Posted 2025-11-18

Adjunct Faculty, Vocational Nursing - Instructor - San Marcos Campus

Stanbridge University
San Marcos, CA

Adjunct Faculty, Vocational Nursing – Instructor: Stanbridge University is seeking dedicated Adjunct Vocational Nursing (VN) Faculty to educate and mentor the next generation of vocational nurses.…

View Details
Posted 2026-05-15

Financial Solutions Advisor - Serramonte Financial Center

Bank of America Corporation
Daly City, CA

The following laws or regulations restrict or prohibit the hiring of individuals with certain specified criminal history for the position: FDIC; Safe Act; Loan Originators; FINRA. At Bank …

View Details
Posted 2026-04-30

HVAC Controls Sales

Gulfstream Strategic Placements, LLC
Orange, CA

This is a permanent, full time position offering a competitive salary and benefits package. Responsibilities: Provide constructive input at team meetings. Develop and maintain sales material…

View Details
Posted 2026-06-12

Pharmaceutical Rep - Entry Level

Innovativ Pharma, Inc.
Sacramento, CA

Pharmaceutical Sales Representative (Entry level or Experienced) We are a national Pharmaceutical CSO company bring life-changing medicines to those who need them, as well as improve the understa…

View Details
Posted 2026-03-31

Travel Registered Nurse Wound Care Job

Irvine, CA

Job Overview TLC Nursing Associates, Inc. is seeking an experienced Registered Nurse (RN) – Wound Care to provide specialized care for patients with acute and chronic wounds . This role requir…

View Details
Posted 2026-02-18

Sales Manager

Club Pilates
West Covina, CA

Job Description Job Description Company Overview Born in San Diego in 2007, Club Pilates has expanded across the nation, bringing Pilates to hundreds of thousands of people. We serve up over e…

View Details
Posted 2026-05-17

Solution Architect, Strategic Technology Partnerships

JFrog
Sunnyvale, CA

At JFrog, we’re reinventing DevOps to help the world’s greatest companies innovate -- and we want you along for the ride. This is a special place with a unique combination of brilliance, spirit and ju…

View Details
Posted 2026-05-27

Air Force Domestic Abuse Victim Advocate (DAVA) - Vandenberg SFB, CA (Hiring Immediately)

IVA'AL Solutions, LLC
Lompoc, CA

Description: **THIS POSITION IS LOCATED AT VANDENBERG SPACE FORCE BASE** IVA’AL Solutions, LLC provides support to the Air Force (AF) Family Advocacy Program (FAP) and is responsible for staffing qu…

View Details
Posted 2026-06-18