Seasonal Clerk

Job Description and Duties

Now is your opportunity to join our dynamic and versatile team in the State's largest and most significant law firm in California. The California Attorney General's Office is looking for a motivated individuals who are interested in gaining knowledge, building experience and growing within the department by assisting the legal support and business services unit with administrative office procedures.

Assist members of the FAST with special reports, events and projects; perform other business service/legal support function as needed. Provide coverage in reception and the mailroom as needed. Copy and scan documents and deliver supplies. Provide backup support for video conferencing, requiring knowledge of video conferencing equipment technical requirements, specifications and functionality.

The candidate will scan and convert paper documents to electronic format in ProLaw; open/close electronic files in ProLaw and setup, update and close case files; box and label closed case files; request case files from the Department's offsite storage locations and prepare records transfer lists; create indexes of case files by reviewing exhibits and pleadings; maintain photo copier and maintenance reports; file miscellaneous documents; type labels and assemble/organize contents of case files; prepare travel expense claims; schedule appointments, meetings, and conference calls; and pickup/deliver mail and legal case files to appropriate section. Copy/scan documents; assist with special projects and administrative tasks when needed; deliver supplies; coordinate building maintenance requests; and assist with other business services and clerical functions.

You will find additional information about the job in the .

Working Conditions

This position does not offer tele-work and requires the Seasonal Clerk to be in-office.

Special Requirements

• Priority consideration will be given to any person receiving state public assistance under the CalWORKS program. Applicants who receive state public assistance need to identify their status as a CalWORKS recipient in the comment area on the application. Applicants must submit a verification of their CalWORKS eligibility status, which may include the most recent Notice of Action showing TANF eligibility or a copy of their last aid check stub. If verification is not submitted with the application, the application will not be processed. (Applicants may obtain verification from the CalWORKS program)
• Fingerprint check will be required.
• Clearly indicate the Job Control Code (JC-499081) and the title of this position in the “Examination of Job Title(s) For Which You Are Applying” section located on the first page of your State Application.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Candidate possesses strong computer skills, is well organized, work well under pressure, and is able to work both independently and as a member of a team. Good typing, spelling, punctuation, and grammar skills, along with the ability to communicate effectively and tactfully, follow oral and written directions, and exercise good judgement. Ability to demonstrate excellent work habits, good attendance, dependability and flexibility. Ability to lift up to 40 lbs. Preferably be able to type 40 words per minute.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Job-Related Information:

• Completion of a Civil Service Exam is not required to apply for this job.
• Applicants must be able to read and write English and do simple arithmetic computations.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.