Office Services Assistant II

:

Outstanding Biosciences company seeks Office Assistant II to provide a variety of support services to all buildings on the company campus. Will manage and handle several projects that may include beverage requests, sorting and mail distribution, inventory, new hire setups, and stocking & ordering supplies for Breakrooms, Workrooms & Conference Rooms. Will also perform special projects as assigned.

*This is a fully on-site position and requires walking up to 1/2 mile within and between buildings

Duties include:

• Perform administrative functions using internal specialized software applications (i.e. Intranet, Work Orders, Food Service, Space Planning)
• Provide New Hire Setups (prepare/post signage for workstation or office, office supplies, confirm keys for desk locks, check desk and chair functionality and report cleaning issues to Janitorial if needed)
• Responsible for Mailroom set up / maintenance
• Sort and distribute incoming and outgoing U.S. Mail and Interoffice Mail (including outgoing Fed Ex) between buildings
• Manage inventory, ordering, stocking and tracking office supplies in the workrooms (including copy paper) and breakroom supplies
• Manage inventory, ordering, stocking and tracking coffee supplies and equipment maintenance, reporting any repairs needed
• Perform beverage deliveries and set ups for meetings company-wide, as requested
• Perform ongoing sweeps of all building conference rooms to ensure they are ready for use throughout the day (clean white boards, unless marked SAVE, markers and erasers are in good working order, chairs are pushed in and arms adjusted, tissues and wipes are available, Janitorial Day Porters are notified if trash needs removal or carpet/chair stains need removal)
• Other duties as assigned

Requirements:

• High School Diploma / Associates degree and 2 years of general office experience and/or related experience
• Excellent oral and written communication skills, organization skills, and high attention to detail
• Professional demeanor, high initiative
• Ability to work efficiently and with limited supervision
• Ability to interact with employees at all levels
• Computer expertise, including Microsoft Suite (Outlook, Word, Excel, PowerPoint)
• Must be able to lift 30 lbs. and walk up to 1/2 mile within and between buildings
• Uses established skills to perform a range of daily operations
• Applies understanding of company policies and procedures to complete assigned tasks
• Understands how own area contributes to the achievement of objectives

Work schedule is Monday - Friday, 7:30 am - 4:00 pm

Job Types: Full-time, Temporary

Pay: $23.00 - $30.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person