Event Coordinator

SGS Consulting
California

Job Responsibilities:

  • Manage busy schedules and calendars; multiple meetings with direct reports, colleagues and external partners in various time zones
  • • Professionally respond to external partners via phone and email
  • • Schedule weekly direct report meetings and other recurring meetings
  • • Process purchase orders and invoices for agency expenses and assist with budget details
  • • Complete and submit expense reports for executives
  • • Communicate with the executives on a daily basis, prioritizing messages and requests that come across the desk
  • • Personal tasks including getting lunch when calendar schedule requires
  • • Managing a busy schedule for VP, juggling time zones and senior-level stakeholder relationships and needs
  • • Scheduling and managing recurring team meetings
  • • Arranging travel including air, hotel, ground transportation for VP; submitting and managing VP expenses
  • • Prioritizing executive’s schedule based on knowledge of needs & priorities
  • • Interact / Collaborate with C-suite executive assistants and teams
  • • Provide backup coverage as needed when the department coordinator is out of office

Skills:

  • administrative experience
  • MS Office -- Outlook, Word, Excel and Power Point, Canva
  • researching vendors, researching venues, registration, hotel, food and beverage

Education/Experience:

  • Bachelor’s degree required
  • • 2+ years administrative experience supporting leaders at the executive level
  • • Ability to juggle multiple tasks and projects and tight deadlines
  • • Ability to handle changing schedules quickly and efficiently
  • • Curious; calm under pressure and rigorous attention to detail
  • • Avid team player
  • • Ability to flex work schedule based on business need
  • • Some travel required, two-three times per year
  • • Advanced computer skills in MS Office -- Outlook, Word, Excel and Power Point, Canva
  • • Excellent interpersonal skills, which will enable him/her to interact with a range of personalities and styles to establish effective relationships at all levels of the organization
Posted 2025-11-15

Recommended Jobs

Non-QM Underwriter

PollyEx, Inc.
San Francisco, CA

Who you are: We are seeking a highly experienced Non-QM and Non-Conforming underwriting expert who is ready to transition into a mortgage technology and pricing engine environment. This role centers …

View Details
Posted 2026-01-30

Mechanical Inspector

CLMI Group, LLC
Los Angeles, CA

The Mechanical Inspector will support LAWA’s construction inspection and work as a member of LAWA Quality Assurance & Construction Inspection Division across multiple projects within LAWA’s Capital I…

View Details
Posted 2026-02-19

Full Stack Engineer

Walker Bowen Talent Partners
Menlo Park, CA

What we're looking for? \\\ \\ \ We need someone with 2+ years of professional experience in full\-stack engineering who has experience with AI\/LLM systems, ideally voice a…

View Details
Posted 2026-02-13

MLOPS Engineer

XPath Solutions
Concord, CA

Location: Concord, CA (100% Onsite ) Hire Type: Contract Employment Eligibility:  GC and USC Role Summary Seeking a Senior MLOps Engineer to build, deploy, and operate pro…

View Details
Posted 2026-01-15

Receptionist / Office Coordinator

Egon Zehnder
San Francisco, CA

About US Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the …

View Details
Posted 2026-01-23

Fitness Trainer

Planet Fitness
Diamond Bar, CA

*In order to be considered as a candidate for this position, it is required you complete the 2nd step application. Upon clicking "Submit Application", you will be directed to this 2nd step"* The …

View Details
Posted 2025-09-10

Control Systems Test Engineer

Radiant
El Segundo, CA

Radiant is an El Segundo, CA-based startup building the world’s first mass-produced, portable nuclear microreactors. The company’s first reactor, Kaleidos, is a 1-megawatt failsafe microreactor that …

View Details
Posted 2026-02-28

Product Manager

Outset
San Francisco, CA

Outset invented a better way to do research: AI-powered user interviews. Global brands like Hubspot, Microsoft, Uber and Nestle use Outset to achieve deeper, qualitative insights about their users…

View Details
Posted 2026-02-28

Accountant I

Morrison
Richvale, CA

Job Summary: A leading Northern California agriculture cooperative is seeking a detail-oriented Accountant I to join their organization. This position will be responsible for all day to day and mo…

View Details
Posted 2026-02-28

IT Field Technician - On Call - Riverside-California Hiring NOW

Geeks on Site
Ontario, CA

On-Call IT Field Technician – PC, Mac, POS and TV Mounting 📍 Location: Multiple U.S. Cities (Local, Onsite Support) 💼 Job Type: Independent Contractor (1099) 💰 Pay: $35 hour (on-site) …

View Details
Posted 2026-01-30