Supervisor Disbursements (Accounts Payable and Travel)

Overview

The Supervisor of Disbursements is responsible for overseeing the day-to-day operations of the Disbursements team, ensuring the accurate and timely processing vendor payments and employee reimbursements in accordance with the company’s policies and procedures. This role will support the Manager of Disbursements through the active daily management of staff, maintaining and updating policies and procedures, and implementing system and process enhancements.

Responsibilities

• Oversee the daily operations of the Disbursements team, providing guidance, training, and support to ensure high performance and adherence to company policies and procedures and that disbursement obligations are met in an effective and timely manner


• Communicate with vendors and internal departments to resolve issues and maintain strong relationships


• Collaborate with management to establish and maintain accounts payable and employee reimbursement policies and procedures that align with best practices and regulatory requirements


• Collaborate with other departments such as procurement, finance, travel coordinators, and business units to address discrepancies, policy compliance, and service improvements in all disbursement areas


• Identify, develop, and implement enhancements to existing accounts payable and travel reimbursement processes and systems to improve efficiency and scalability in alignment with the organization's growth


• Prepare and present regular reports on accounts payable and employee reimbursement metrics, including payment cycles, outstanding invoices, and team performance, to support strategic decision-making

Requirements

• 5+ years of relevant professional experience


• Strong ERP payment system knowledge, including experience with travel and expense modules


• Experience in domestic and international disbursements, including travel accounting and accounts payable


• Excellent verbal, written, and presentation skills


• Excellent interpersonal skills, including diplomacy, negotiating, reasoning, and problem solving


• Ability to develop strong analytical skills, including a thorough understanding of how to interpret business needs across all disbursement functions


• Bachelor’s degree in Accounting, Finance, or Business

Recommended Qualifications

• Experience with a global organization with international payment practices


• Experience in flowcharting and control documentation


• Experience with SAP or similar large ERP

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