Administrative Assistant II (support SVP)

: :

• Provide general administrative and production functional support to two SVPs on the TV physical production team.
• Provide full range of administrative support for department including handling phones, calendar, filing, drafting correspondence, and meeting coordination.
• Also support production needs for any assigned shows.

Responsibilities:

• Provide organizational and administrative support to two SVP's
• Coordinate travel, visas, schedules and other travel logistics
• Generate travel and expense reports
• Schedule/Calendar/Phone management
• Create and maintain global contact sheet for channel personnel
• Invoice tracking and processing
• Create and update presentations, letters, and other forms of management reports and communications
• Manage calendar and activities (Setting meetings, Call list, etc.)
• Internet research

Skills and Competencies:

• Strong computer skills (Excel, Word, PowerPoint, Lotus Notes, Internet savvy, EP or Movie Magic budgeting a plus)
• Attention to detail and accuracy
• Strong written and verbal presentation skills
• Superb organizational and time management skills
• Proactive and thorough in their approach
• Takes responsibility and ownership for tasks
• Can work independently to achieve goals and has a positive attitude
• Has a global perspective and appreciation for cultural differences
• Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills
• Able to multi-task and work well with others
• Discretion and integrity
• At ease in fast-paced, high energy, ever-changing work environment
• In Depth knowledge of the television/entertainment industry
• 3 to 5 years of experience at a busy desk at a streamer studio or entertainment agency
• Experience working in a fast pace environment with tight deadlines
• Education: B.A., B.S., or equivalent preferred

Note:

• Admin Assistant supporting 2 execs in TV production.
• Should have experience in a production environment, studio, or talent agency but NOT a production assistant role.
• Target Start Date: As soon as they find the right fit, but ideally by 11/20
• Assignment Length: TTH (90 days then convert if needed); really wants to find a good long-time fit
• Onsite Requirements: 3x/week but may need to come 4-5x/week some weeks depending on need
• Nice to haves:
• 3 to 5 years of experience at a busy desk at a streamer studio or entertainment agency
• Someone already trained and in the business a couple years and at a desk before.
• Her prior admin had little to none of this experience and that is why it did not work.
• It was too much of a learning curve.
• I would consider my desk to be busy and will only get busier. - Program Office

Pay Range: $25 - $30 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision as well as 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work.