Office Services Specialist

At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they’re free to grow, lead, and innovate. You’ll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips. Here, you’re not just improving clients' risk profiles, you’re building trust. You’ll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you’re ready to bring your unique perspective to a place where your work truly matters; think of Gallagher.

The Office Service Support Specialists is responsible for ensuring the safety and well-being of personnel and guests at the VEBA Resource Center. The Office Service Support Specialists is tasked with welcoming and registering all vendors and visitors, as well as escorting or granting access to specific areas of the facility. This role is a support position responsible for managing various tasks across multiple departments within the organization, as needed or assigned. Additionally, the Specialist must patrol the premises to identify and address any unsafe hazards.

Position Details:

• Pay: $23/hr
• Location: Fully-in office located at 333 H St. Chula Vista, CA
• Hours: M-F 10am - 7pm
• Benefits Start Day 1!

• Welcoming patrons and associates with a positive impression while assisting with opening the front door as they enter and exit the facility.
• Ensuring the work environment is clean and adheres to health and safety regulations under the direction of the Facilities Manager.
• Resolving facility and building maintenance issues at multiple locations as needed.
• Maintaining and adjusting the building's heating, cooling, ventilation systems, electrical and mechanical systems, and fire prevention equipment.
• May be assigned to work at multiple locations to resolve facility and building maintenance issues and or desk coverage.
• Assisting with deliveries such as FEDEX, UPS, USPS, Amazon, and other mail and courier deliveries in the building.

• Manage mail operations by efficiently processing incoming and outgoing mail in accordance with established procedures. Support outbound mail processing and ensure the proper maintenance of mailing equipment. Collaborate with all departments to address shipping requirements, palletizing, including document preparation, printing, envelope stuffing, and postage applications.

• Handle certified mail it’s documentation and tracking to ensure accurate record-keeping and timely delivery for departments.

• Order supplies, business cards, stationary, and envelopes for the office, breakroom, special events, projects through ODP, Amazon, and other vendors.

• Conducting daily and weekly office health and safety checks to identify and remove risks and hazards.
• Advising Care Coordinators and/or Care Coordinator Lead when departing or returning to the welcome desk.

• Generation of reports, management of data for projects, and other requests to support the Facilities Department.

• Conducting hourly patrols to inspect the premises, equipment, buildings, access areas, including garage and parking lot perimeters.
• Reporting unusual activities and suspicious behavior to our third-party security or police department.
• Capable of performing CPR and first aid techniques and procedures.
• Always Ensuring the environment is safe for members and employees.
• Confirming all access doors are closed at the end of the shift and reporting any concerns to the Facilities Manager.
• Participating in the development and implementation of companywide safety programs, such as fire protection and earthquake preparedness, including tracking and reporting. Conduct routine and follow-up safety drills.
• Respond to emergency situations.

• Perform all other duties as assigned

Required:

• High school diploma and 3 years related experience required.

Desired:

• Must be First Aid/CPR certified.
• Must have good communication and observational skills, as well as high emotional control.
• Builds and maintains favorable relationships with clients, vendors and other office staff.
• Strong written and verbal communication skills.
• Strong attention to detail.
• Excellent organization, planning, and communication skills.
• A collaborative mindset and ability to work with varying and changing needs.
• Ability to work independently.
• Ability to work nights, weekends, and potentially holidays as required.

#LI-KB3

We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

**The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process.

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.