Office Manager

A well-established, family-owned manufacturing and distribution company in Ontario, CA is seeking an experienced Office Manager for a stable, long-term direct hire opportunity. This 100% onsite role is ideal for a hands-on administrative professional who enjoys taking ownership of office operations, accounting support, payroll, HR administration, compliance, and daily business processes.

The Office Manager will serve as a key operational resource for a small, close-knit office team supporting an active manufacturing, field, and logistics workforce. This is a great fit for someone who values consistency, accountability, and teamwork in a collaborative environment. The company offers steady hours, supportive leadership, and the opportunity to become a trusted contributor within a long-tenured organization.

Key Responsibilities
- Manage daily office operations, administrative workflows, reporting, filing systems, office supplies, customer support, and backup reception coverage.
- Oversee Accounts Payable, Accounts Receivable, invoice processing, vendor payments, customer accounts, bank deposits, petty cash, and monthly reconciliations.
- Process weekly payroll, maintain time and attendance records, track PTO and vacation calendars, and manage payroll deductions, garnishments, and reporting.
- Support HR administration including new hire onboarding, employee files, employment verifications, performance documentation, benefits administration, and 401(k) reporting.
- Maintain compliance documentation including workers’ compensation claims, OSHA logs, DOT and Non-DOT drug testing, DMV Employer Pull Notices, permits, licenses, registrations, and insurance records.
- Prepare management reports, sales reports, budget-to-actual reports, sales and use tax reports, customer agreements, and general business documentation.

Compensation and Benefits
- Pay: $62,400 to $80,000 annually, depending on experience.
- Schedule: Monday through Friday, 7:00 AM to 3:30 PM.
- Work Arrangement: 100% onsite in Ontario, CA.
- Job Type: Direct hire.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage office operations for a small manufacturing and distribution environment.
- Lead payroll, HR administration, accounting, compliance tracking, and business reporting.
- Maintain accurate financial records using QuickBooks Desktop and advanced Excel reporting.
- Support multiple entities with Accounts Payable, Accounts Receivable, reconciliations, and payroll-related reporting.

- Bachelor's degree in business management, human resources, finance, accounting or similar field of study
- 3+ years of recent Office Management experience required.
- Strong experience in accounting, payroll, HR administration, and office operations.
- Proficiency with QuickBooks Desktop.
- Advanced Microsoft Excel skills, including formulas, reconciliations, reporting, and data analysis.
- Experience managing Accounts Payable, Accounts Receivable, payroll, bank reconciliations, and general ledger support.
- Knowledge of workers’ compensation, employee benefits, onboarding, employee records, and HR compliance practices.
- Strong organizational, communication, follow-through, and problem-solving skills.
- Ability to work independently, manage multiple priorities, and maintain accuracy with minimal supervision.
- Comfortable working in a small office environment and supporting a hands-on, team-oriented operation.

Preferred Qualifications
- Bilingual English/Spanish is a plus.
- Experience supporting a manufacturing, distribution, transportation, logistics, or field-service workforce.
- Familiarity with Paychex Payroll, Payroll Link, DOT compliance, DMV Employer Pull Notices, OSHA 300 logs, and motor carrier documentation.