Accounting Assistant

Description

Pulmonary Medicine Associates (PMA) has been treating patients in the greater Sacramento area since 1973 and is a unique and exciting place to work, with specialties that include critical care, infectious disease, palliative care, pulmonology, pediatric pulmonology, sleep medicine, and travel medicine. We are a busy practice with over 70 providers and 2 outpatient clinic locations.

PMA currently has a FT Accounting Assistant position available to work at our Business Office. Because we value our employees, PMA offers a competitive salary and exceptional benefits for FT employees including medical, dental, vision, life, LTD, PTO, and 401k with generous company match. Please visit our website at to learn more. PMA is an equal opportunity employer and a drug-free workplace.

• Accurately perform all steps related to bi-weekly staff payroll, including payroll posting within two (2) business days of pay dates.
• Assist with managing vendors and accounts payable including: ensuring invoices have proper approvals and supportive receipts; bills are paid on time; and funds are available at the time of payment.
• Assist with managing hospital contract receivables including: monthly invoicing, posting payments and following up on invoices skipped for payment.
• Process patient refund checks within 5 days of receipt and post issued checks in billing software.
• Balance bank and credit card statements monthly. QuickBooks experience is a plus.
• Assist with performing ad hoc bookkeeping tasks as requested.
• Assist with managing petty cash reimbursement.
• Prepare journal entries and adjustment entries monthly.
• Monthly reconciliation of general ledger accounts.
• Assist with preparing all end-of-month reports no later than the 15th business day of the month following, and year-end reports no later than January 30 of the following year.
• Calculate, transmit, and review all funds and data pertaining to the 401(k).
• Assist with Issuing 1099’s to appropriate vendors.
• Assist with preparing and reviewing shareholder physician compensation plan monthly for accuracy and make appropriate salary adjustment recommendations.
• Assist with onboarding new employees.
• Assist with benefits and regulatory audits. 
• Assist with running miscellaneous errands including, physician signature collection, etc.
• Comply with PMA policies and procedures.
• Answer telephone calls and provide needed information.
• Other duties as assigned.

Requirements

· Previous QuickBooks and payroll are a plus.

· Experience with Excel and Word is a plus.

· Must be highly organized and detailed oriented.

· Strong written and verbal communication skills.

· Excellent phone etiquette and verbal communication skills.

· Strong customer service skills and ability to establish and maintain effective working relationships with other employees, etc.

· Excellent detail orientation and ability to maintain accurate records.

· Ability to maintain confidentiality of sensitive information.

· Ability to work independently and juggle multiple priorities.

Physical Requirements/Working Conditions: 

· Must be able to work in a climate controlled, office environment. 

· Sit for extended periods of time. 

· Ability to read and write in order to process paperwork. 

· Manual dexterity needed for keyboarding and other repetitive office tasks. 

· Vision must be good or corrected to normal to perform normal job duties. 

· Hearing must be good to have the ability to understand information to perform job duties.