Office Technician (G)

Job Description and Duties

Mission of Section: The mission of the Facilities Services Section (FSS) is to provide exceptional administrative support services to our internal and external California Air Resources Board (CARB) partners and stakeholders. FSS services the areas of building management, state-owned and leased facilities, contract management, moving services, and sustainability for CARB, and by contract, to the Office of the Secretary and California Environmental Protection Agency (CalEPA).

FSS’ focus is on providing timely and complete support services relieves our stakeholders of these burdens, with the purpose of allowing them to focus their energy on providing healthy air to the residents of California.

Concept of Position: As a member of the Southern Facilities Unit (SFU), under the general supervision of the Supervisor I (SI), the Office Technician (G) provides support in the areas of Southern California Headquarters (SCHQ) meetings, mail operations, warehouse, facilities operations, events, and other administrative support services.

The incumbent is expected to demonstrate a positive attitude and commitment to providing quality service that is accurate, timely, and exceeds customer expectations. The incumbent will support and promote a positive work environment and productive relationships with all staff and the public in an ethical and professional manner. The incumbent is expected to secure confidential information from unauthorized disclosure.

You will find additional information about the job in the .

Working Conditions

This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the California Air Resources Boards' (CARB) current telework policy. While the CARB may support telework, some in-person attendance is also required.

The p ositions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the position’s designated headquarters location at their own expense, as indicated on their duty statement.

PLP Language:

Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3 percent reduction in pay in exchange for 5 hours PLP 2025 leave credits, monthly. The salary range(s) included in the job advertisement do not reflect the 3 percent reduction in pay.

• Requires being stationary, consistent with office work, for extended periods.
• Standard office environment (artificial lighting, controlled temperature, etc.)
• Daily use of a personal computer, office equipment, and/or telephone.
• Must be able to move/transport items weighing up to 50 pounds with or without reasonable accommodation.
• Travel may be required locally and within the state.

Special Requirements

Applicants must include a Supplemental Questionnaire (SQ) for this recruitment. Applications without an SQ or include an SQ that does not directly answer all the items below will not be considered. Resumes do not take the place of the SQ.

• Require Name on SQ
• Require Job Control Number on SQ
• Maximum number of pages: 1, Arial 12 pt. font

1. Please describe your experience and tools that you use in keeping track of documents, meeting agenda items, and reminders.

2. How do you prioritize your work and how do you handle shifting priorities to complete urgent requests?

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Strong clerical, communication, and computer skills, including spelling, grammar, math, and proficiency in Microsoft Office (Word, Excel, Outlook). Key abilities involve handling difficult clerical tasks, managing multiple priorities, providing excellent customer service, following procedures, and using office equipment tactfully and efficiently.

Key Knowledge, Skills & Abilities:

• Clerical Proficiency: Modern office methods, supplies, equipment, filing, and record-keeping.

• Communication: Excellent written (business English, grammar, spelling) and verbal skills, tact, and interpersonal abilities.

• Computer Skills: Proficiency with MS Office Suite (Word, Excel, Outlook) and various office machines.

• Mathematics: Ability to make accurate arithmetical computations.

• Customer Service: Meeting and dealing tactfully with the public and staff.

• Organization: Handling multiple tasks, prioritizing, and managing time effectively.

• Problem-Solving: Evaluating situations and taking effective action.

• Attention to Detail: Accuracy in work, including spelling and data recording.

• Dependability: Punctuality, integrity, initiative, and good judgment.

• Adaptability: Ability to learn and apply specific laws, rules, and office policies.

• Ability to prepare correspondence independently.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Gym
• Free Parking
• Convenient to public transportation

Experience and Education

For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency.

Foreign education credential evaluation services can be found at Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other -
  • Supplemental Questionnaire (See Special Requirements section for further information)