Accounts Payable Manager

Company Introduction:

Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.

As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors.

Airspace has been rated one of America’s best Startup Employers , listed as one of CNBC’s Disruptor 50 companies, and featured as an Innovation and Disruption leader by CBS News. Airspace has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company has raised more than $140m.

The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics.

Job Requirements

• Oversee daily operations to ensure accurate and timely processing of invoices, credits, and payments.


• Ensure all invoices are processed in compliance with company policies and internal controls.


• Track and report key AP metrics on a weekly basis to support cash flow management and process improvement.


• Perform weekly reconciliations of payment runs to confirm that disbursed cash aligns with approved payables and system records.


• Manage internal and external AP escalations, maintaining clear and professional communication with vendors.


• Monitor the accounts payable aging reports, reconcile discrepancies, and escalate vendors in bad standing.


• Supervise, train, and mentor a team of 2-4 direct reports.


• Own and monitor our global credit profile, regularly updating the CFO on the company’s credit standing.


• Reconcile accounts payable sub-ledger to the general ledger.


• Assist with financial reporting and provide supporting documentation related to accounts payable for internal and external audits.


• Collaborate with accounting to ensure accurate month-end and year-end closes.


• Develop, implement, and maintain AP policies and procedures.


• Strengthen AP related internal controls to minimize risk and improve operational efficiency.


• Manage 1099 processing for independent contractors.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)


• Minimum of 4 years of relevant experience in accounts payable, with at least 1 year in a managerial or supervisory role.


• Experience with an AP software required, bill.com experience preferred.


• Previous experience in the transportation, logistics, or supply chain industry is preferred.


• Strong knowledge of accounting principles, practices, and software (e.g., NetSuite).


• Excellent communication and interpersonal skills.


• Detail-oriented with a strong ability to prioritize and manage multiple tasks.


• Ability to work independently and as part of a team in a fast-paced environment.


• Strong problem-solving and negotiation skills.


• Excellent analytical, organizational, and leadership skills

Salary Range: $75-80k Dependent upon experience

Core Values:

• We are One Team . We believe we all accomplish more when we are working together.


• We make an Impact . We are determined to have a positive influence on our environment, our customers, our industry, and our world.


• We are Passionate . We care deeply about our mission and are not afraid to raise the bar.


• We are Transparent . We pride ourselves on having open, honest, and sincere communication with our team and customers.


• We are Innovative . We never settle and are always striving to improve our product, service, and ourselves.

About Airspace:

From life-saving organs to essential machinery components, Airspace is trusted by the world’s largest companies and most critical healthcare organizations to move their most time-sensitive shipments on time, every time. Our proprietary AI-powered platform is the most advanced of its kind- awarded and protected by multiple patents, it provides speed, reliability, and transparency unrivaled in time-critical logistics. We are thinkers, builders, and doers; from building and deploying AI in the world to assembling a world-class operations team, Airspace is on a hypergrowth trajectory while remaining hyper-focused on the needs of our customers and team members.

With offices in the United States in Carlsbad, CA and in Europe in Amsterdam, Frankfurt, Stockholm, and London, we are rapidly scaling into new markets and industries while continuing to innovate and maximize value for our customers. Backed by leading investors including Telstra, HarbourVest, Prologis, Qualcomm, Defy, and others, Airspace has raised $140M to date.

Join our team of 300+ technologists, futurists, and industry veterans as we work as One Team to revolutionize time-critical logistics.

Airspace is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Additionally, Airspace participates in the E-Verify program for all locations.

For this role the acquisition of recruitment agencies is not appreciated, thank you for your understanding.