Psychiatric Office Assistant

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The Collective is looking for a full-time, dedicated, and driven psychiatric office assistant passionate about mental health to join our multidisciplinary team! Psychiatric office assistants are responsible for performing various duties directly assisting our incredible psychiatrists and working closely with our empathetic licensed vocational nurses (LVNs)

Credentials and Qualifications

• High School Diploma required; Bachelor's Degree preferred
• Administrative experience; Medical Assistant certification preferred
• Current CPR/First Aid Certification
• Criminal record clearance
• Current Employee Health Screening and PPD Skin Test
• Strong oral and written and interpersonal skills
• Strong Organizational and Documentation Skills
• Proficiency in EMR, preferably KIPU, recommended but not required
• General understanding of insurance/insurance policies
• Familiarity with DCHS, CARF and Joint Commission standards of care
• Familiarity with commonly used psychiatric medications and side effects
• Must be self-motivated, outgoing, and personable

Essential Job Functions

Support and Assist the Medical Doctors (Psychiatrists)

• Work closely with nurses to assist the medical doctors in scheduling and coordinating administrative tasks
• Regularly communicate and collaborate with multidisciplinary team members

Client Care

• Scheduling outside medical appointments deemed necessary by nursing staff and psychiatrists
• Communication with pharmacies, providers, and the clinical staff to coordinate and facilitate a client's medical care while in treatment
• Document in EMR to account for client absences due to medical appointments

Competencies, Skills and Knowledge

• Demonstrate a basic working knowledge of psychiatric medications in order to communicate effectively with pharmacies as well as scheduling offsite medical appointments
• Demonstrate understanding and compliance with company policies
• Maintains compliance with HIPAA regulations, State, Federal and accreditation standards, and company policies and procedures.
• Other duties as assigned

Schedule

• Part-time (20-25 hours/wk): Monday - Friday
• Overtime and On-Call as needed

PERKS

• Work with a multidisciplinary team
• Competitive pay and full benefits
• Professional growth and development
• Non-hospital setting

Overview

The Mental Health Collective is a mental health treatment program staffed with seasoned clinicians utilizing diverse therapeutic modalities to diagnose and treat adults 18+ facing mental health challenges. Our team provides neurobiology-informed, outcome-driven, clinical care in a community-based setting where clients are supported and connected to safely navigate life's challenges.

• SMALL BY DESIGN
• FUNCTIONAL RECOVERY
• UNPARALLELED CLINICAL SOPHISTICATION
• DIAGNOSTIC EVALUATION
• TAILORED APPROACH
• ENVIRONMENTS + SPACE

Please visit for more information about the program and staff.

Job Type: Part-time

Pay: $22.00 - $24.00 per hour

Expected hours: 20 - 25 per week

Healthcare setting:

• Clinic
• Outpatient

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Mental Health: 1 year (Preferred)

License/Certification:

• Certified Medical Assistant (Preferred)

Ability to Relocate:

• Newport Beach, CA 92660: Relocate before starting work (Required)

Work Location: Hybrid remote in Newport Beach, CA 92660