Administrative Operations Manager

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Join Our Team as an Administrative Operations Manager! Location: La Jolla, CA | Full-Time | Insurance Industry

Are you a master of organization with a passion for creating efficient, people-centered workplaces? Do you thrive in dynamic environments where no two days are the same? If so, we want to meet you!

We're looking for a proactive and versatile Administrative Operations Manager to lead the charge in optimizing our administrative infrastructure. This is your opportunity to make a real impact at a growing insurance organization where your leadership will shape the daily experience of our team and support our long-term success.

What You'll Do:

• Office & Facilities Management : Keep our La Jolla office running like a well-oiled machine—from space planning to equipment tracking and safety compliance.
• Vendor Management : Build strong relationships with service providers, negotiate contracts, and ensure top-tier service delivery.
• Accounting Support : Assist with invoice processing, budget tracking, and payroll review in collaboration with our finance team.
• HR Project Support : Partner with HR to enhance onboarding, employee engagement, and wellness initiatives.
• Administrative Leadership : Develop policies, streamline operations, and report on performance to senior leadership.

What We're Looking For:

• Bachelor's degree in Business Administration, Operations Management, or a related field.
• 5+ years of experience in administrative or operations management—insurance or financial services experience is a big plus!
• Strong skills in office management, vendor coordination, and basic accounting.
• A collaborative mindset with excellent communication and leadership abilities.
• Proficiency in Microsoft Office and familiarity with accounting or ERP systems.

Bonus Points For:

• Experience supporting HR or employee engagement programs.
• Knowledge of insurance industry compliance standards.
• Project or facilities management certifications (PMP, FMP, etc.).