Administrative Coordinator - Information Science Division

Administrative Coordinator – Information Science Division

Location: On-Site (potential hybrid flexibility)

Job Type: Full-Time

Job Summary

HireFrontier is seeking a detail-driven Administrative Coordinator to support daily operations for an Information Science team. You'll keep administrative processes running smoothly for technical and business staff in a fast-paced, tech-driven environment.

Responsibilities

● Support managers, technical teams, and staff administratively

● Manage calendars for meetings, training, and project activities via Outlook

● Prepare, proofread, and distribute reports, technical docs, and agendas

● Maintain organized digital and physical filing systems

● Handle data entry, database updates, and records management

● Coordinate meetings, prep materials, and track action items

● Monitor project deadlines and communicate updates

● Support procurement: purchase requests, supplies, vendor coordination

● Field calls and emails, routing to the right department

● Assist with travel, expenses, and onboarding paperwork

Administrative Support

● Executive calendar management

● Meeting/conference coordination

● Email management

● Document prep and formatting

● Records/database management

● Data entry and reporting

● Project coordination

● Office operations support

Office Responsibilities

● Maintaining confidential technical records

● Organizing digital files

● Monitoring supplies

● Supporting internal communications

● Assisting with onboarding

● Coordinating event logistics

Qualifications

●1+ year as an administrative assistant or office coordinator

● Experience in information science, tech, research, engineering, or healthcare IT a plus

● Advanced Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams)

● Experience with document management/collaboration platforms an advantage

● Strong organization and time management

● Excellent written/verbal communication

● Comfortable with technical and cross-functional teams

● Discreet with confidential/proprietary information

● Associate's or Bachelor's in Business, Info Science, or related field preferred

Benefits

● Competitive salary

● Health, dental, and vision insurance

● PTO and paid holidays

●401(k) with company contribution where applicable

● Professional development

● Career growth