Executive Assistant

Our client, a leading entertainment company, is seeking an Executive Assistant to support their project team executives as well as their broader team. This role helps maintain an efficient, well-coordinated work environment by managing schedules, organizing communications, supporting meetings and events, and assisting with day-to-day team operations. The ideal candidate must be task-oriented with an excellent sense of priority, highly organized and capable of handling a number of sensitive and important issues simultaneously.

• Assignment type: Contract, approximately 5 months
• Schedule: 9:00AM-6:00PM mostly in office, occasional overtime
• Pay Rate: $36.50/hour
  

Key Responsibilities

• Manage complex calendars, including scheduling meetings across multiple stakeholders, time zones, and priorities
• Coordinate travel arrangements, itineraries, and related logistics
• Coordinate team requests, including ordering catering and team supplies
• Prepare, organize, and distribute meeting materials, agendas, notes, and follow- up actions
• Support expense reporting, timesheet inputs, invoice processing, purchase requests, and other administrative workflows
• Serve as a point of contact for internal and external partners, handling communications with professionalism and discretion
• Track deadlines, deliverables, and action items to help maintain team momentum and accountability
• Help plan team events, offsites, site visits, and other team activities
• Maintain organized digital files, records, and shared resources
• Assist with onboarding coordination for new team members, including workspace preparation, access, and scheduling
• Support leadership and team operations with ad hoc research, presentation prep, and special projects
• Anticipate administrative needs and proactively resolve scheduling or logistical conflicts
• Acts as backup for the senior management’s secretarial functions if needed
• Maintains confidentiality of highly sensitive information
• Performs other duties as assigned.

Required Qualifications & Skills:

• 3+ years of administrative support experience, preferably supporting executives or leadership teams
• Must be task-oriented with an excellent sense of priority, highly organized and capable of handling a number of sensitive and important issues simultaneously.
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Working knowledge of operating office equipment.
• Ability to proactively manage calendar tracking.
• Strong experience in managing expense reports both domestic & international.
• Ability to interface with all levels of the organization.
• High proficiency with Microsoft Office (including Word, Excel, Outlook, Powerpoint), SAP/Concur, and calendar management tools
• Strong attention to detail and follow-through
• Demonstrated professionalism, reliability, and sound judgment

Preferred Qualifications:

• Experience supporting a department, studio, production, or project-based team
• Familiarity with travel coordination, expense systems, and procurement processes
• Experience preparing presentations, reports, and team communications
• Comfort working across cross-functional teams and leadership levels
• Bachelor’s degree or equivalent work experience
• Prior experience working in an agency or film studio environment

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.comand connect with us on Facebook, and LinkedIn.

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