Secretary to the CEO
- Manage the CEO's calendar, daily agenda, and global travel logistics
- Prepare executive-level reports, presentations, briefing notes, and business documents.
- Record and distribute accurate meeting minutes, ensuring timely follow up action items.
- Handle confidential correspondence, calls, and files with discretions
- Coordinate preparation for Board of Directors and Investor Meetings
- Support CEO office tracking strategic initiatives, key projects, and milestones deliverable
- Ensure alignment between CEO Office and departments on high priority objectives
- Conduct research, draft summaries, and prepare materials to support CEO decisions-making.
- Assist in organizing CEO-led events, internal town halls, and external engagement.
- Monitor deadlines and commitments to keep the CEO and CEO office on track.
- Act as communications bridge between the CEO and executives, employees, partners, and external stakeholders.
- Draft, translate, and edit internal/external communications, memos and speeches.
- Provide support during meetings, calls and public appearances.
- Support CEO in media interviews, investor briefings, and international outreach.
- Assist CEO in cross-cultural communication and stakeholder management across global markets
- Develop language and communication training for the CEO to strengthen capability and cultural fluency.
- Help the CEO prepare for international presentations, speeches, media interviews, and negotiations
- Coordinate the CEO office's administrative operations, workflows, and resource planning.
- Support special initiatives such as investor relations, government affairs, or community programs
- Track and report to CEO office KPIs and performance indicators.
- Handle executive expense reporting, approvals, and budget coordination.
- Bachelor's degree in Business Administration, Communications, Languages, or related field.
- 1-3 years of experience in executive secretarial, assistant, or CEO Office support roles
- Excellent command of English, with strong verbal, written and interpersonal communication skills.
- Confidentiality & integrity- manage sensitive information with the utmost trust.
- Communication Excellence-seamless ability to adapt messages across cultures and audiences.
- Strategic awareness- understands business priorities and aligns daily support with CEO/Board Objectives.
- Proactive Problem Solving- anticipates needs and resolves issues independently.
- Interpersonal Effectiveness- builds credibility and trust at all levels, internally and externally.
- Proficiency in MS Office Suite, and modern productivity tools (Team, Slack, Project Management Software).
- Experience in drafting business documents, speeches, and bilingual communication.
- High degree of professionalism, confidentiality, and cultural sensitivity.
- Master's preferred
- A creative curiosity, collaborative ethic, hardworking enthusiasm, and driving personal vision
- Healthcare + dental + vision benefits (Free for you/discounted for family)
- 401(k) options
- Casual dress code + relaxed work environment
- Culturally diverse, progressive atmosphere
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