Managing Director (San Jose)

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Job Title Managing Director Location - Silicon valley, CA, onsite Description:

This position will manage client relations and the project account team as well as a number of capital projects. Project types can include tenant improvements, labs and building infrastructure projects, such as those requiring high-level input on mechanical and electrical systems, or having other specialized requirements. This role will act as the main point of client contact for outsourced project management and facility coordination services, vendor coordinator and project liaison to the client, stakeholders, architect, general contractor, engineers, building manager, furniture and move vendors, network and security vendors, throughout each project. This person maintains document control, manages databases and coordinates and tracks project activities and communications to ensure project goals are accomplished in compliance with client's process and procedures within the prescribed timeframe and budget parameters.

Essential duties:

• Regularly interacts with client representatives to ensure the execution of project management services in alignment with client's goals and objectives.
• Responsible for ensuring compliance with the client's corporate governance, processes and procedures.
• Provides advice, guidance, and direction to direct reports and subordinate employees to facilitate their performance as well as compliance with client processes and procedures.
• Facilitates regular meetings for the feedback, coaching and professional development of direct reports.
• Single point of contact for client relationships, project challenges and escalated issues requiring resolution.
• Responsible for the hiring, compensation, terminating and performance evaluation for direct reports and extended account team.
• Able to comprehend, analyze and effectively respond to sensitive and complex corporate real estate challenges in a timely manner.
• Facilitates the development and implementation of corporate design standards within a project portfolio.
• Obtains clear understanding of project scope from the end users and/or client, including high level details, prior to project kick-off meeting.
• Guides client on realistic budget and timeframe expected for each project based upon scope, stakeholder input and market conditions.
• Builds and leads a successful team through all phases of each project in accordance with client's project processes, procedures and guidelines.
• Engages internal and external stakeholders to capture project requirements in project scope and timeline.
• Manages financials for each project, including obtaining approvals for the initial and final budgets, release of purchase orders, tracking of existing and expected commitments, and timely approval of invoices.
• Prepares, updates and manages the project budget cash flow forecasting on a monthly basis.
• Ability to review documents that are highly specialized in the areas of mechanical, electrical, and plumbing and provide industry knowledge about materials, installation methods, and project controls.
• Ability to review field conditions that are highly specialized in the areas of mechanical, electrical, and plumbing, providing consultative knowledge based on field conditions.
• Provides appropriate project reporting for client, project personnel and/or others and modifies schedules or plans as required.
• Maintains a filing system that documents all project activities as identified by the client's process and procedures.
• Controls project OAC meetings, site visits, punch-list walkthroughs for construction or furniture, meeting vendors to provide access and oversight.
• Upon project construction completion, coordinates project closeout by obtaining O&M Manuals and building as-builts, then issue them to planning / archive teams and to leasing team for landlord acceptance and release of TI allowances.
• Documents and shares lessons learned related to project specifics and client processes as necessary.
• Tracks resource scheduling and reports to client on utilization of account staffing. Makes recommendations for additional staffing.

Skills, education and experience:

• Bachelor's degree in technical area of study preferably in Construction, Engineering or Architecture
• Minimum 10 years related project management experience and 3 years direct management experience, preferably as 3rd party service provider. Construction management experience required.
• Industry related licenses or certificates LEED AP and/or PMP preferred.
• Knowledge and extensive work experience in the field of Project Management and/or Construction Management
• Understanding and knowledge of necessary regulations, in the areas in which work is being performed, to ensure compliance.
• Must be able to lead and communicate, in writing and orally, effectively within all organizational levels.
• Must be proficient with business standard desktop software and scheduling tools.
• May perform other duties as assigned.

Seniority level

• Seniority level

  Director

Employment type

• Employment type

  Full-time

Job function

• Job function

  Business Development and Sales

• Industries

  Software Development

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