Executive Assistant & CEO Operations

The Company Youll Join

Carta connects founders investors and limited partners through world-class software purpose-built for everyone in venture capital private equity and private credit. Trusted by 65000 companies in 160 countries Cartas platform of software and services lays the groundwork so you can build invest and scale with confidence.

Cartas Fund Administration platform supports 9000 funds and SPVs representing nearly $185B in assets under management with tools designed to enhance the strategic impact of fund CFOs. Recognized by Fortune Forbes Fast Company Inc. and Great Places to Work Carta is shaping the future of private market infrastructure.

Together Carta is creating the end-to-end ERP platform for private markets. Traditional ERP solutions dont work for Private Funds. Private capital markets need a comprehensive software solution to replace outdated spreadsheets and fragmented service providers. Cartas software for the Office of the Fund CFO does just that - its a new category of software to make private markets look more like public markets - a connected ERP for private capital.

For more information about our offices and culture check out our Carta careers page.

The Problems Youll Solve

As a part of the Office of the CEO your job will be to support and streamline the operations of Cartas CEO. This includes:

• Build trusted business partnerships with Cartas CEO their internal stakeholders and other key Cartans across the business
• Understand how Carta operates and its core products and offerings. Know who is responsible for what which teams are in which office and what their various priorities are to inform CEOs schedule and travel calendar
• Proactively and accurately manage heavy calendars (which includes internal and external meetings) while proactively resolving conflicts. Become the central point of contact for managing CEOs logistics for key external events and conferences.
• Introduce operational efficiencies for key aspects of CEO operations including how the Office manages tasks prepares for meetings and transmits information to the rest of the organization
• Develop and manage a system for the CEO to efficiently triage and respond to emails and Slack messages while also overseeing inbox management handling email replies and ensuring timely follow-ups when needed
• Manage all aspects of expenses and travel including visa requirements detailed itineraries bookings and timely expense processingexercising good judgment and ensuring adherence to company travel and expense policies
• Collaborate on strategic priorities within the Office of the CEO and with the Chief of Staff to ensure company priorities are met

The Team Youll Work With

We are looking for an Executive Assistant to support Cartas CEO and Founder and work within the Office of the CEO. This person will report to Cartas Chief of Staff and work closely with our CEO the office of the CEO team EA team and the broader leadership team at Carta.

About You

You are a roll-up-your-sleeves get in the weeds individual that has experience supporting and building strong relationships with executive leaders in a fast paced startup environment. You are incredibly detail oriented a problem solver and have excellent judgment. You know how to find common ground with leadership and peers alike to build relationships. You are professional discrete and eager to learn.

We believe youll be successful in this role if you:

• Have 5 years of experience as an Executive Assistant supporting senior executives or other relevant role in a fast-paced high-growth environment
• Are an independent problem solver with a proactive and adaptable mindset
• Have exceptional organizational skills and high attention to detail
• Possess strong communication skills adapting messaging for different internal and external audiences
• Demonstrate professionalism and discretion balancing confidentiality with transparency
• Have experience managing complex travel and event logistics (including international travel visas and itineraries)
• Are flexible and available to travel with the CEO
• Are comfortable working under pressure while juggling multiple deadlines last minute requests and competing priorities
• Have worked closely with executives in a fast-growing company and understand the demands of a scaling business
• Work effectively both independently and collaboratively taking initiative when needed

At Carta youre not just an employee. Youre a builder who is creating infrastructure that accelerates innovation and empowers more ownership. Cartans are helpful relentless unconventional and kind; representing Cartas Identity Traits. They work collaboratively and cross functionally to challenge the status quo; working towards a common goal of creating more owners in the private markets.

Salary

Cartas compensation package includes a market competitive salary equity for all full time roles exceptional benefits and for applicable roles commissions plans. Our minimum cash compensation (salary) range for this role is: $131750 - $178000 in San Francisco. Final offers may vary from the amount listed based on geography candidate experience and expertise and other factors

Disclosures:

• We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate. If accommodations due to a disability or medical condition are needed please connect with the talent partner via email.
• Carta uses E-Verify in the United States for employment authorization. See the E-Verify and Department of Justice websites for more details.
• For information on our data privacy policies see Privacy CA Candidate Privacy and Brazil Transparency Report.
• Please note that all official communications from us will come from an @ or @ domain. Report any contact from unapproved domains to

Required Experience:

Chief