Office Administrator

The Onsite Office Administrator manages a wide range of administrative, office operations, and compliance tasks while working on-site approximately 20 hours a week at PowerFlex’s San Diego office.

This position ensures smooth day-to-day operations, contributing to a positive working environment. Responsibilities include managing office logistics and maintaining supplies and facilities. The role also oversees key compliance and administrative duties, such as renewing business licenses and registrations, and handling ad hoc administrative requests.

The ideal candidate is proactive, detail-oriented, and customer-focused, with a welcoming demeanor and a passion for enhancing the employee experience.

We are seeking a part-time contractor (approximately 20 hours per week) with the potential to grow into a permanent, full-time role. Scheduling is flexible, whether you prefer four 5-hour shifts or five 4-hour shifts per week, we’re open to finding the right fit for the right person.

Responsibilities

• 50% - Office Operations & Facilities Management
  • Oversee daily mail operations, including sorting, distribution, and postage.
  • Manage the budget for office lunches and snacks
  • Procure office supplies, manage inventory, and coordinate office maintenance, cleaning, and repairs.
  • Manage lunch delivery apps, including employee list updates and coordinating deliveries.
  • Help coordinate shipping and manage FedEx account
  • Provide operational assistance to multiple office locations, ensuring consistent and friendly service.
  • Act as a go-to resource for employees, offering assistance and fostering a welcoming environment.
  • Continuously seek and apply employee feedback to enhance office services and experiences.
• 50% - General Compliance & Administrative Duties
  • Proactively support legal, accounting and other teams by managing compliance documentation, monitoring deadlines, and maintaining accurate records for business licenses, certifications, registrations, regulatory filings and other statutory requirements
  • Handle ad hoc administrative requests, such as lien notices that arrive by mail
  • Manage miscellaneous office operations to keep daily functions running smoothly

Qualifications
Education/Experience

• Bachelor’s degree (or currently pursuing) in business administration, facilities management, or a related field preferred; equivalent experience also considered.
• Prior experience in an office environment required.
• Experience in a customer-facing role preferred.

Skills/Knowledge/Abilities

• Strong problem-solving skills and the ability to balance many priorities at once
• Proficiency in Microsoft Suite
• Ability to work independently and as part of a team
• Customer service orientated approach
• Excellent communication skills, with the ability to influence and build consensus across teams. 
• Ability to respectfully challenge peers, and welcome the opportunity to be challenged 
• Flexibility, resiliency, and curiosity

Compensation
The pay range for this position is $20 - $25 hourly.

Working Conditions
Approximately 100% of the time is spent in the office environment, utilizing computers (frequent use of MS Word, MS Excel, Outlook, Access, PowerPoint, Publisher and Adobe etc.), telephones, and general office equipment.

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