Executive Assistant

Job Summary

We are seeking an experienced Executive Assistant for a direct hire opportunity in Ventura, CA. This highly visible role will provide high-level administrative, governance, communication, and project support to the President and CEO while serving as a key liaison to the Board of Directors.

This is an excellent opportunity for a polished, proactive, and highly organized executive support professional who enjoys working closely with senior leadership. The role offers meaningful exposure to executive decision-making, Board governance, strategic initiatives, and cross-functional stakeholder communication within a respected professional environment.

The ideal candidate will bring strong judgment, discretion, attention to detail, and the ability to manage competing priorities with confidence. Success in this position requires professionalism, strong follow-through, and the ability to build trusted working relationships with executives, Board members, internal teams, external partners, and community stakeholders.

Key Responsibilities

- Provide high-level administrative support to the President and CEO, including calendar management, travel coordination, meeting planning, correspondence, and special events.
- Serve as the primary liaison between executive leadership and the Board of Directors, supporting Board and committee meetings from planning through follow-up.
- Prepare agendas, Board packets, meeting materials, minutes, governance records, reports, presentations, and executive communications.
- Track action items, deadlines, Board directives, project deliverables, and follow-up activities to ensure timely completion.
- Lead and support executive-level projects, strategic initiatives, process improvements, and confidential assignments.
- Coordinate communication with internal departments, external partners, regulators, community stakeholders, and other key contacts.

Compensation and Benefits

- Salary range: $81,000 to $100,000 per year.
- Job type: Direct hire.
- Location: Ventura, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Provide executive administrative support to the President and CEO.
- Coordinate Board of Directors and committee meetings, including agendas, minutes, packets, and governance records.
- Manage executive calendars, travel, meetings, communications, reports, presentations, and confidential documents.
- Track executive projects, action items, deadlines, deliverables, and follow-up activities.

- Bachelor’s degree in business administration, public administration, communications, or a related field preferred.
- At least five years of executive administrative support, executive services, or project management experience supporting senior-level executives.
- Experience supporting C-level executives in a highly visible and confidential environment.
- Strong understanding of Board governance practices, executive meeting processes, and professional recordkeeping.
- Advanced proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Excellent written communication, verbal communication, organization, project management, and follow-up skills.
- Proven ability to manage multiple priorities, meet deadlines, maintain accuracy, and exercise sound judgment.
- High level of professionalism, discretion, confidentiality, and relationship-building ability.

Preferred Qualifications

- Previous experience supporting a Board of Directors, executive committees, or governance-related functions.
- Experience preparing Board packets, agendas, meeting minutes, executive correspondence, and governance records.
- Executive calendar and travel management experience.
- Presentation, report development, meeting planning, and event coordination experience.
- Confidential document management and process improvement experience.
- Supervisory experience is a plus.