Administrative Assistant for Vocational Nursing Program

Glendale, CA | Full-Time | Glendale Career College

POSITION SUMMARY

Are you an organized, detail-driven professional with a passion for supporting healthcare education? Join our dedicated Nursing Department as an Administrative Assistant, where you’ll play a vital role in ensuring the smooth operation of our nursing programs. This is a fantastic opportunity to be part of a mission-driven academic environment and contribute to the success of future healthcare professionals.

Schedule

Monday - Friday

8 am to 5 pm.

Key Responsibilities

As the Administrative Assistant, you will:

• Be the first point of contact for students, visitors, faculty, and staff—offering a welcoming, professional presence.
• Support the Dean/Director of Nursing and department team with a variety of administrative functions.
• Maintain accurate and confidential office and student records, including filing, organizing, and archiving.
• Prepare a range of materials including syllabi, exams, reports, and departmental communications.
• Manage departmental inventory, ordering supplies as needed to keep clinical and office areas fully stocked.
• Organize and maintain department calendars, coordinate meetings, and arrange travel and appointments.
• Draft and format correspondence, meeting minutes, and official documents with accuracy and professionalism.
• Ensure timely communication via phone, email, and in-person requests; manage mail and fax distribution.
• Collaborate across departments to support nursing program operations and continuous improvement.
• Identify ways to enhance efficiency and streamline office procedures.
• Take initiative and ownership of tasks with minimal supervision in a fast-paced, dynamic environment.

Qualifications:

• High School diploma or equivalent (required)
• 2+ years of administrative or secretarial experience, preferably in an academic, healthcare, or hospital setting
• Familiarity with medical terminology (a plus)

Skills & Abilities:

• Strong interpersonal skills—able to build positive working relationships across all levels
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); knowledge of Colleague or other database systems is a plus
• Excellent written and verbal communication skills
• Ability to handle confidential information with professionalism and discretion
• Highly organized, with strong attention to detail and accuracy in data entry and document preparation
• Comfortable managing multiple tasks, shifting priorities, and working independently
• A proactive mindset and a willingness to identify and implement improvements

Why Join SEC?

At Success Education Colleges we’re committed to creating a supportive and inclusive environment for both our students and staff. As part of the Nursing Department, you’ll contribute to shaping the next generation of nurses—making a real impact on healthcare education. We offer a collaborative workplace, opportunities for growth, and the satisfaction of meaningful work every day.

Success Education Colleges is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, SEC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer