Bookkeeper

Benefits:

• Dental insurance


• Health insurance


• Paid time off


• Vision insurance

POSITION SUMMARY

The Bookkeeper plays a vital role in maintaining accurate financial records and ensuring smooth payroll and reconciliation processes for Primrose Schools. This position is primarily focused on bookkeeping, payroll support, and account reconciliation within QuickBooks Online and ADP. In addition to these core accounting duties, the role also provides secondary support to community engagement and marketing initiatives — including assisting with the setup and execution of local events and on-site promotional activities. The ideal candidate is detail-oriented, dependable, and enjoys contributing both behind the scenes through precise financial work and in the community through school events and outreach.

ABOUT THE COMPANY

Primrose Schools is a mission-driven brand, and at Primrose School, there are not only opportunities for professional development and growth but also for giving back to your local community through Spring Fling and charity events. As the leader in early education and care, our research-informed Balanced Learning® approach provides teachers with the tools and guidance to accommodate children’s natural curiosity and to fully support each child while building problem-solving skills and confidence. We are continuously working toward our mission of building a brighter future for all children—not only those who are able to attend a Primrose school—and every member of our organization plays a critical role in accomplishing that mission.

OBJECTIVES

• Maintain and update financial records in QuickBooks Online, including journal entries, expense tracking, and bank reconciliations.


• Prepare and assist with month-end and year-end closing activities.


• Process and reconcile accounts payable and accounts receivable, including follow-up on outstanding tuition or family balances.


• Support payroll processing and employee setup within ADP as needed.


• Generate regular financial and expense reports for management review.


• Maintain accurate employee and vendor documentation.


• Assist with planning, setup, and staffing of community marketing events and school booths.


• Collaborate with the marketing team to ensure seamless coordination and execution of on-site promotional activities.

COMPETENCIES

• Maintains accuracy and consistency in financial data, records, and reports.


• Balances multiple priorities and meets deadlines efficiently.


• Takes ownership of responsibilities and delivers dependable, high-quality work.


• Thrives in a fast-paced environment and adjusts easily to shifting tasks or priorities.


• Communicates clearly and respectfully with staff, families, and vendors.


• Works effectively across departments to support shared goals and initiatives.


• Handles sensitive financial and personnel information with discretion.


• Proactively identifies opportunities to improve processes and support operations.

EDUCATION AND EXPERIENCE

• 2–4 years of experience in bookkeeping or accounting.


• Proficiency with QuickBooks Online and Microsoft Office (Excel, Word) required.


• Experience with ADP payroll processing preferred.


• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred.

COMPENSATION & BENEFITS

• $26 - $34 per hour


• Health, dental, vision insurance


• PTO plan


• 2 weeks paid break (summer and winter)


• 6 company observed holidays


• Complimentary childcare - Up to one children

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk


• Ability to lift up to 15 pounds

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a diverse workforce, Primrose School of San Ramon recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to [email protected]. Already a candidate? Please connect directly with your recruiter to discuss this opportunity.

Compensation: $26.00 - $34.00 per hour