Executive Administrative Assistant
- Manage and coordinate calendars, appointments, meetings, and travel for executive leaders.
- Prepare internal and external communications, including emails, memos, reports, and presentations.
- Organize and prioritize incoming information and requests, ensuring timely responses or delegations.
- Facilitate executive meetings, including agenda creation, note-taking, and follow-up tracking.
- Coordinate logistics for board meetings, investor visits, and key customer engagements.
- Maintain and organize files, records, and confidential documents.
- Assist with expense reporting, procurement of supplies, and coordination with vendors.
- Support office events, company-wide communications, and executive-level project coordination.
- Act as a professional representative of FlightWave leadership in communications and interactions with internal teams, partners, and stakeholders.
- Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Minimum 3 years of experience supporting senior executives or C-level leadership in a fast-paced environment.
- Experience in a startup, high-tech, aerospace, or defense environment is a strong plus.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- High degree of professionalism and discretion in handling sensitive and confidential information.
- Proficiency in Microsoft Office Suite, Google Workspace, and online scheduling tools.
- Comfortable interfacing with internal executives, clients, and external partner.
- Familiarity with executive scheduling software and expense submittal software.
- Experience supporting finance, HR, or legal administrative needs.
- Ability to work independently, anticipate needs, and take initiative.
- Understanding of ITAR/EAR sensitivity and secure document handling is a bonus
- Ability to sit or stand at a desk and work on a computer for extended periods.
- Occasionally may be required to lift up to 15 lbs or support event setup.
- May require extended hours during key deadlines, events, or leadership engagement.
Recommended Jobs
Social Skills Facilitator
Overview: Under direct supervision, provides instruction within a social skills group; collaborates with the Social Skills Lead in trial exposures; and monitors progress of participants. Contribute…
SENIOR PARK AIDE (SEASONAL)
Job Description and Duties SENIOR PARK AIDE (SEASONAL) – SAN LUIS OBISPO COAST DISTRICT / MUSEUM SECTOR “Priority consideration will be given to any person receiving State public assistance unde…
Regional Maintenance Supervisor
Job Description Job Description Shapell Properties, a privately owned real estate development and management company based in California, traces its roots back to 1955 with the Shapell and We…
Certified Nursing Assistant (CNA)
CNA Position Overview: We are seeking a compassionate and detail-oriented Certified Nursing Assistant (CNA) to join our healthcare team. The CNA will provide essential support to nursing …
Consulting Director Energy & Utility
We are seeking a dynamic and experienced Energy & Utility Consulting Director to lead high-impact projects and client engagements in the utility and energy sector. This senior-level role combines s…
Senior Site WHS Manager
DESCRIPTION At Amazon, we prioritize health, safety, and well-being above all else. There is nothing more important. To support this priority, Amazon is seeking an experienced and innovative Senio…
Packaging Operations Operator 1
Roles & Responsibilities Meet production targets efficiently and with high quality Organize individual schedules to meet departmental goals Follow instructions on routine and new tasks As…
Licensed Social Worker, Care Management
Description The Social Worker/ECM will work on a multidisciplinary healthcare team in a primary in person/telephonic setting; focusing on coaching and coordination of care for patients needing navi…
Home Health Physical Therapist, PT - San Francisco/San Mateo
CVHCare, a leader in Home Health Clinical services , headquartered in beautiful San Ramon CA , is currently seeking an Physical Therapists (PT) to join our Home Health Care Agency located in San…
Senior Manager, Materials & Processes
Job Description Job Description Divergent is a technology company that has architected, invented, built, and commercialized an end-to-end factory system called the Divergent Adaptive Production S…