Accounts Payable Clerk

JOB TITLE : Accounts Payable Clerk
FLSA STATUS: Non-Exempt

REPORTS TO: Accounting Manager

The following description is not intended as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the discretion to add to or change the duties of the position at any time.

Summary:

Compiles, classifies records, verifies, and maintains data and payments to accounts payable records. Prepares daily payables. Maintains accurate financial reporting using computerized accounting system. Handles vendor inquiries regarding invoices, billing and payment status reports. Works within approved budget, implements cost savings measures.

JOB FUNCTIONS:

• Prepares and posts payments to appropriate ledgers, spreadsheets, records and databases.
• Prepares, sorts, copies, files and mails checks, correspondence and other requested items.
• Audits invoices against purchase orders, researches discrepancies, and approves for payment.
• Prepares accounts payable checks.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
• Researches and processes charge backs, returns, refunds, freight charges, cost of lost or damaged goods, bad checks, and similar items.
• Assists with related special projects, as required.
• Audits freight bills against freight manifests.
• Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
• Prepares analysis and summaries of accounts.
• Monitors accounts payable to ensure payments are accurate and timely.
• Assists in monthly and annual closings.

As Necessary, performs other related duties of which the above representative.

Management must contact the Human Resource department of adding to or changing a significant number of duties.

JOB REQUIREMENTS:

Specifications of Education and Training, Job Related Experience, and knowledge/abilities are general guidelines based on the minimum experience normally considered essential to the satisfactory performances of this job by the average incumbent. Individual abilities may result in some deviation from these guidelines.

MINIMUM DIRECTLY RELATED JOB EXPERIENCE:

• Associate’s degree (A.A.) or equivalent from two-year College or technical school; or one year related experience and/or training or equivalent combination of education and experience.

MINIMUM KNOWLEDGE, ABILITIES, AND SKILLS:

• Knowledge of A/P in manufacturing environment.
• Experience with QuickBooks.
• Organizational skills.
• Knowledge of basic mathematics.
• Ability to interact with a team of coworkers.
• Customer contact skills.
• Computer literate.
• Able to read and comprehend documentation written in the English language.
• Written communication skills.

PHYSICAL MOTION:

• Sits at least 65% of each day.
• Other Motions: Walking; bending; carry-reaching above; sitting; repetitive motion hand-wrist; repetitive motion elbow-shoulder; fingering; grasping; feeling; hearing; talking; seeing; eye-hand/foot coordination.

DEGREE OF PHYSICAL ACTIVITIY:

Light work: Exerting up to 10 pounds of force occasionally.

VISUAL DEMANDS:

• Depth perception.
• Color perception.

MENTAL PROCESS:

• Remembering.
• Using mathematics.
• Scheduling.
• Writing.
• Combining Advising.

WORK ENVIRONMENT:

• Inside work.
• Noise.

EQUIPMENT:

• Computer hardware and software.
• Accounting software.
• Manufacturing Software.
• Spreadsheet software.
• Word processing software.
• Copier.
• Fax Machine.