POS Purchasing & Order Manager

Oversee the comprehensive planning, sourcing, production, and procurement of retail promotional equipment (such as Point Of Sale materials, displays, signage, and fixtures), ranging from brief in-store activations to permanent installations. Manage project timelines, vendor relationships, and quality standards to ensure the execution of large-scale retail initiatives that are on-time, within budget, and fully compliant.

Areas that play to your strengths

All the responsibilities we'll trust you with:

• Translate point-of-sale (POS) campaign briefs into comprehensive project scopes, production deliverables, timelines, and ensure alignment with budget.

  Develop and oversee supplier production plans, critical paths, and risk registers to support distribution rollouts across multiple stores or distributors.

  Facilitate coordination among cross-functional stakeholders, including Marketing, Sales, Distribution, Finance, Legal, and Logistics teams, as well as external agencies.

  Conduct weekly status meetings with suppliers, manage action logs and issue escalation processes, and maintain project documentation and approvals related to operational responsibilities.

• Identify and evaluate suppliers for displays, printed materials, fixtures, and packaging.

  Manage RFQs/RFPs, cost modeling, bid analysis, and negotiations to achieve cost, quality, and lead-time objectives.

  Prepare and oversee contracts, service level agreements (SLAs), and statements of work (SOWs) while monitoring supplier performance metrics such as on-time delivery (OTIF), quality, and service standards.

  Develop and implement category strategies for point-of-sale materials (POSM) and fixtures, establishing a preferred supplier base and fostering an innovation pipeline.

  Oversee purchase orders, invoicing, and the three-way match process in collaboration with Finance, ensuring accurate spend tracking and savings reporting.

• Supervise engineering and design drawings, material specifications, and production schedules in collaboration with vendors.

  Ensure adherence to brand guidelines, print color standards, safety, and regulatory requirements (e.g., fire ratings, UL/CE certifications for electrical components, and structural integrity).

  Establish and uphold QA/QC standards, perform first-article inspections, conduct supplier audits, and monitor defect and rework rates.

  Advocate for the use of sustainable materials and packaging, and assess waste and carbon dioxide impact when applicable.

• Align production processes with kitting, warehousing, and distribution plans across various networks.

  Optimize pack-outs, labeling, and instruction manuals to reduce store-level distribution requirements.

  Offer transportation tracking updates to both internal and external stakeholders.

• Manage project budgets, including forecasts versus actuals and variance analysis, and deliver documented cost savings.

  Provide weekly reports to stakeholders on schedule, expenditures, risks, and mitigation plans.

• Serve as the primary point of contact for internal teams and suppliers regarding scope, timelines, and quality.

  Present updates and post-mortem reviews; document lessons learned and standardize best practices.

• On-time, in-full (OTIF) delivery rate

  Provide procurement supplier performance, including lead times and service levels

EXPERIENCE

Your areas of knowledge and expertise

that matter most for this role:

• A bachelor’s degree in Supply Chain, Business, Engineering, Design Management, or a related field is required; equivalent professional experience will also be considered.
• At least five years of experience managing projects and procurement in retail promotions, displays, print production, or fixture manufacturing.
• Strong knowledge of materials and production processes, including corrugate, acrylic, metal, wood, large-format printing, and color management.
• Familiarity with compliance standards for in-store equipment, including safety, electrical, and fire regulations.
• SKILLS AND TOOLS
• Proficient with project management tools such as MS Project, Smartsheet, Asana/Jira, or equivalent; strong Excel skills for cost modeling.
• Experience with ERP and procure-to-pay systems (e.g., SAP/ERP), including purchase order and invoicing workflows.
• Proficient with Google Workspace and Microsoft 365; strong written communication skills.
• Able to read basic technical drawings and coordinate effectively with CAD teams and fabricators.
• Data-driven decision-maker; comfortable working with and interpreting dashboards.
• COMPETENCIES
• Demonstrates strong ownership and a bias for action, excelling at prioritization and consistently delivering results under tight deadlines.
• Skilled in negotiation and vendor management, building strong partnerships while maintaining clear commercial discipline.
• Highly detail-oriented with a strong focus on quality, proactively identifying and mitigating risks.
• Communicates clearly and effectively, aligning diverse stakeholders and managing expectations.
• Committed to continuous improvement, standardizing processes and scaling learnings across teams and projects.

• Travel 0-10%
• Permanent
• Benefits eligible