Senior Accounts Receivable Specialist POST NUMBER: 484990

Senior Accounts Receivable Specialist

The Senior Accounts Receivable Specialist is responsible for managing the full-cycle accounts receivable process, including billing, cash applications, collections, account reconciliations, and customer account management. This role serves as a key resource for resolving complex AR issues, improving processes, and ensuring timely collection of outstanding receivables while maintaining positive customer relationships.

Responsibilities

• Manage full-cycle accounts receivable activities, including invoicing, cash applications, collections, and account maintenance.
• Monitor aging reports and proactively follow up on past-due accounts to reduce outstanding balances.
• Investigate and resolve customer billing discrepancies, chargebacks, deductions, and payment disputes.
• Apply ACH, wire, credit card, and check payments accurately and timely.
• Perform account reconciliations and research unapplied or misapplied payments.
• Review customer creditworthiness and assist with credit evaluations and account setup.
• Partner with Sales, Customer Service, and Operations teams to resolve billing and collection issues.
• Prepare AR aging and collection reports for management review.
• Support month-end and year-end close processes, including reconciliations and audit requests.
• Identify opportunities to streamline AR procedures and enhance operational efficiency.
• Train and mentor junior AR team members as needed.
• Maintain accurate customer records and ensure compliance with company policies and accounting standards.

Qualifications

• 5 years of Accounts Receivable experience, including high-volume collections and cash applications.
• Strong understanding of AR best practices, credit management, and collections processes.
• Experience with ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, JD Edwards, or similar platforms.
• Advanced Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, and data analysis.
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication and customer service abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.