Marketing Event Specialist, Staff

Job Responsibilities:

• Plan, coordinate, and execute marketing events independently or as part of a team
• Manage event automation platforms and support event marketing initiatives
• Serve as the primary point of contact for stakeholders on assigned event projects
• Develop event scopes, timelines, budgets, and execution plans
• Coordinate all aspects of event logistics, including venues, food & beverage, transportation, staffing, décor, AV, security, and promotional materials
• Research, negotiate, and manage contracts with venues and third-party vendors
• Oversee event budgets, purchase orders, invoicing, financial tracking, and budget reconciliation
• Collaborate with internal teams, agencies, vendors, and international offices to ensure successful event delivery
• Lead audio-visual planning, lighting, stage production, and technical event requirements
• Manage event communications and provide regular project updates to stakeholders
• Troubleshoot onsite event challenges and implement effective solutions
• Support large-scale events by assisting project managers during planning and onsite execution
• Develop and maintain event processes, best practices, and performance metrics
• Ensure compliance with branding, marketing, and digital guidelines
• Travel as required, including weekends and holidays, to support event execution

Skills:

• Plan, coordinate, and execute marketing events independently or as part of a team
• Manage event automation platforms and support event marketing initiatives
• Serve as the primary point of contact for stakeholders on assigned event projects
• Develop event scopes, timelines, budgets, and execution plans
• Coordinate all aspects of event logistics, including venues, food & beverage, transportation, staffing, décor, AV, security, and promotional materials
• Research, negotiate, and manage contracts with venues and third-party vendors
• Oversee event budgets, purchase orders, invoicing, financial tracking, and budget reconciliation
• Collaborate with internal teams, agencies, vendors, and international offices to ensure successful event delivery
• Lead audio-visual planning, lighting, stage production, and technical event requirements
• Manage event communications and provide regular project updates to stakeholders
• Troubleshoot onsite event challenges and implement effective solutions
• Support large-scale events by assisting project managers during planning and onsite execution
• Develop and maintain event processes, best practices, and performance metrics
• Ensure compliance with branding, marketing, and digital guidelines
• Travel as required, including weekends and holidays, to support event execution

Education/Experience:

• Bachelor's degree in Marketing, Business, Communications, Event Management, or a related field preferred