Accounts Payable

Company: Associated Construction & Engineering, Inc.
Department: Accounting
Reports To: Assistant Controller
Location: In-Person – Temecula, CA
Schedule: 4/10 Alternative Workweek – Monday through Thursday, 6:30 a.m. to 5:00 p.m.
Salary Range: $35,360 – $41,600 annually (depending on experience)

Job Summary

We are seeking a reliable and detail-oriented Entry-Level Accounts Payable Clerk to support our accounting team with daily accounts payable functions. This role is ideal for someone starting their career in accounting or finance who is eager to learn, organized, and comfortable working with numbers and documentation. Training will be provided.

Working Conditions / Physical Demands

• Office-based position located in Temecula, CA.


• Standard schedule: 4/10 Alternative Workweek – Monday through Thursday, 6:30 a.m. to 5:00 p.m.


• Overtime may be required during peak payroll cycles or audit periods.


• Occasional travel to project sites may be required.


• Must be able to manage time-sensitive tasks accurately and efficiently.

Benefits

• Health, Dental, and Vision Insurance


• Retirement Plan (401k or similar)


• Paid Time Off, Holidays, and Sick Leave.


• Training and Professional Development Opportunities
  

AAP/EEO Statement

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, veteran status, or disability.

Other Duties

This job description is intended to outline the general nature and key responsibilities of this role. Duties and responsibilities may change at any time, with or without notice

Key Responsibilities

• Enter and process accounts payable invoices accurately


• Match invoices to purchase orders when required


• Route invoices for approval and follow up as needed


• Assist with processing check runs and electronic payments (EFTs)


• Help coordinate check signing and approval workflows


• Maintain and update vendor files and records


• Communicate with vendors regarding invoices and payment status


• Assist with reconciling vendor statements


• Reconcile purchase order (PO) payables accounts with guidance


• Verify signed change orders before entry into the ERP system


• Receive and record inventory receipts


• Support the collection and confirmation of lien releases during payment processing


• Assist with ensuring subcontractors are paid within required timeframes


• Follow sales and use tax rules during job setup with supervision


• Assist with 1099 processing and W-9 tracking


• Support capitalization of repairs under direction of accounting leadership


• Perform general recordkeeping and filing
  

Qualifications

• High school diploma or equivalent (Associate degree in Accounting or Business a plus)


• Basic understanding of accounting or bookkeeping concepts preferred


• Strong attention to detail and willingness to learn


• Basic computer skills and familiarity with Excel or similar tools


• Ability to follow procedures and meet deadlines


• Good communication and organizational skills

Preferred (Not Required)

• Internship or coursework in accounting or finance


• Experience with data entry or administrative support


• Exposure to accounting or ERP software