Legal Secretary - Litigation

RESPONSIBILITIES

• Draft, revise, and finalize legal documents, correspondence, memoranda, and emails.
• Handle e-filings in state, federal, and administrative courts.
• Prepare and organize documents and exhibits for hearings, arbitrations, mediations, trials, and depositions.
• Proofread documents for accuracy, grammar, and compliance with firm standards.
• Create and maintain Tables of Contents (TOC) and Tables of Authorities (TOA).
• Schedule and coordinate appointments, meetings, and litigation deadlines.
• Maintain attorney calendars and track critical case dates.
• Process new client/matter intakes in accordance with firm procedures.
• Use legal software, transcription tools, and office equipment to manage documents.
• Arrange attorney travel, including hotel, airfare, and transportation.
• Distribute incoming mail and emails appropriately.
• Assist in preparing marketing materials such as pitch folders, attorney biographies, and presentations.
• Provide backup and overflow support for attorneys and staff.
• Maintain confidentiality of all firm, client, and personnel information.

QUALIFICATIONS

• High School Diploma or equivalent required.
• Minimum 5 years of litigation legal secretary experience.
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with document management systems (iManage preferred).
• Excellent organizational skills and ability to prioritize for multiple attorneys.
• Strong verbal, written, and interpersonal communication skills.
• Proficient in using office equipment and transcription devices.
• Reliable attendance and punctuality.

PHYSICAL REQUIREMENTS

• Prolonged sitting with frequent standing and walking.
• Regular computer use for document preparation and review.
• Clear verbal communication in person and by phone.
• Occasional bending, climbing, or kneeling.
• Fine motor skills for typing and office equipment operation.
• Ability to lift up to 10 lbs.
• Flexibility to work overtime as required.