Part-Time Human Resources Assistant (Hourly City Worker) (20656783)

Location

2100 Thousand Oaks Blvd, Thousand Oaks, 91362

Description

POSITION HIGHLIGHTS

• Exposure to the Full Employee Lifecycle: Gain hands-on experience in various aspects of Human Resources, including recruitment, onboarding, benefits, compliance, training, and more!

• Flexible Part-time Schedule: Work-life balance that accommodates school or other commitments, with 20 –25 hours per week and scheduling flexibility

• Work in the Public Sector: Build valuable experience in local government, contributing to meaningful community service while enhancing your skills in a professional and supportive environment

DESCRIPTION

The City of Thousand Oaks is hiring an enthusiastic and motivated part-time Human Resources Assistant (Hourly City Worker) to join our team! This is a great opportunity for someone who is interested in pursuing a career in the public sector. The Human Resources Assistant will perform a variety of clerical, office, and administrative support functions to support the Human Resources Department.

The part-time Human Resources Assistant will be the first point of contact for the department and will interact with a diverse group of internal and external customers. This position requires excellent customer service, problem-solving, attention to detail, and organization skills. In this position, you will be introduced to different facets of the employee lifecycle from recruitment and onboarding to separation.

Part-time work schedules are approximately 20-25 hour per week and may not exceed 1,000 hours in a fiscal year (July 1 – June 30). We offer some flexibility in scheduling to balance other commitments, dependent on department needs.

PRIMARY RESPONSIBILITIES

• Employee Inquiries and Correspondence - Respond to inquiries in-person, over the phone, via email, Microsoft Teams, and HR help tickets

• Administration - Prepare routine periodic reports and administer general office administrative tasks

• Employee Benefits - Assist with benefits administration and enrollment

• Data Entry - Assist with data entry for employee record maintenance, such as compliance reporting and safety trainings

• Document Management - Assist with records management, filing, and maintenance of all Human Resources files, including confidential, personnel, medical, and I-9 files

• Verification Requests - Respond to verifications of employment (VOE) and unemployment claims

• Recruitment - Assist with the recruitment and onboarding process by posting jobs, preliminary screening, scheduling interviews, creating interview packets, processing background checks, and candidate correspondence

• Talent Development and Training - Assist with setting up training initiatives, assignments, courses, and rosters

• Digital Transformation - Maintain and update the internal Human Resources department site via SharePoint and assist with the conversion of physical records to an electronic format

• Perform other duties as assigned

Job Video Link URL:

https://www.youtube.com/watch?v=yHWOYPo4vs0

Ideal Candidate

• A positive attitude and high level of commitment to job duties

• Intermediate to advanced computer skills in Microsoft Office, Canva, SharePoint and other related software tools, with a strong acumen for systems and technology

• Experience with Adobe Pro and DocuSign a plus

• Experience with administration systems and reporting; Cornerstone, SABA learning, or performance management experience a plus

• Strong communication and interpersonal skills (written and verbal)

• Outstanding attention to detail, organization, and time management skills

• Ability to handle multiple tasks within specific time frames

• Ability to maintain confidentiality and manage sensitive information

EDUCATION AND EXPERIENCE

• Equivalent of the completion of the twelfth grade

• Possess, or pursuing a Bachelor's Degree in Business Administration, Communication Studies, Human Resources, or a related field a plus

Special Instructions

REVIEW OF APPLICANTS:The first review date is Monday September 8th, 2025. Applications and supplemental questions will be reviewed on an ongoing basis. Please note that the recruitment may close without notice at any time after the first review date.

FILING DEADLINE:Open until filled.

SUPPLEMENTAL QUESTIONNAIRE: Applicants are required to complete the Supplemental Questionnaire. This will be used throughout the process to assist in determining each applicant's qualifications for the position.

REASONABLE ACCOMMODATION: The City of Thousand Oaks makes reasonable accommodation for individuals with disabilities to participate in the selection process. If you wish to request an accommodation in order to participate in the selection process, you must inform the Human Resources Department in writing no later than the final filing date. Applicants requesting an accommodation should document the request including the type and extent of accommodations requested to participate in the selection process and/or perform the duties of the job for which applied.

VETERAN'S PREFERENCE: In order to qualify for Veteran’s Preference a Form DD214, or other acceptable proof of service, must be submitted by the deadline date/time noted in the job announcement. Any veteran who has successfully completed all phases of a selection process for employment with the City shall be granted a final interview regardless of his or her ranking on the eligibility list, providing he/she meets the criteria for an eligible veteran.

The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

Recruitment Contact

Contact phone:

(805)449-2144

Contact email:

[email protected]