Program & Policy Analyst

Job Description and Duties

Are you looking for an exciting and fast-paced career?

Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

**This is a 12 month Limited-Term position that may be extended up to 24 months and/or with the possibility of becoming permanent.**

Analyst II performs complex analytical tasks relating to the provision of federal and state disaster assistance grant programs within the Cal OES Recovery Directorate. Performs a broad range of advanced journey level analytical tasks relating to financial, programmatic, and administrative requirements of the Public Assistance (PA) Disaster Grant, California Disaster Assistance Act (CDAA), Fire Management Assistance Grant (FMAG), Hazard Mitigation Grant Program (HMGP), Hazardous Materials Emergency Preparedness grant (HMEP), Building Resilient Infrastructure and Communities (BRIC), Pre-Disaster Mitigation program (PDM), Flood Mitigation Assistance (FMA), Interagency Recovery Coordination (IRC), and other grant programs. Works under strict regulatory and administrative deadlines and acts with independence to maintain a routine workload and responds to short-term special projects and priority assignments. Formulates policies, procedures, grants, and makes recommendations on program-related issues and advises management on potential program alternatives and impacts. May also serve in a lead capacity over Analyst Is and program support staff.

This recruitment is hiring multiple positions in the following units:

Unit 550 - Hazard Mitigation Support Unit

Supports executive-level coordination and policy development across California’s Hazard Mitigation Section, helping align mitigation planning, grant programs, and statewide resilience initiatives. The position assists leadership with strategic initiatives, program oversight, and cross-division coordination to strengthen California’s approach to disaster risk reduction.

Unit 554 - Mitigation Planning Division

Supports the development and maintenance of California’s State Hazard Mitigation Plan and Adaptation Planning Guide while assisting local jurisdictions with the development and approval of Local Hazard Mitigation Plans. The position contributes to statewide mitigation planning efforts, policy development, and technical support for local partners.

Unit 555 - Resilience Branch Support Unit

Supports the Resilience Branch in integrating statewide mitigation planning with the implementation of hazard mitigation grant programs. The role assists with branch-level initiatives, coordination between the Planning and Technical Assistance Divisions, and efforts to advance community resilience across California.

Unit 556 - Technical Assistance Division

Supports statewide outreach and technical assistance for FEMA Hazard Mitigation Assistance programs, helping local jurisdictions develop competitive mitigation project subapplications. The role assists with program guidance, trainings, tools, and coordination to increase participation in state and federal resilience funding opportunities.

You will find additional information about the job in the .

Working Conditions

These positions are located in the Hazard Mitigation Section in Mather, CA.

Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.

Conflict of Interest (COI): This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application ( do not note “see attached resume” in this section ). Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.

Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience reviewing and analyzing technical reports, policy materials, contracts, or program documentation and synthesizing complex information into clear, actionable summaries.

• Strong analytical and data management skills, including advanced proficiency in Microsoft Excel and experience using reporting or data platforms such as Smartsheet, SharePoint, dashboards, or similar tools.

• Experience developing or maintaining reporting systems, dashboards, tracking tools, or workflow processes that improve transparency, organization, and decision-making.

• Experience analyzing and improving business processes, including documenting workflows, developing standard operating procedures, or strengthening internal controls and compliance practices.

• Strong written communication skills with demonstrated experience drafting reports, summaries, guidance materials, or other professional documents for diverse audiences.

• Experience coordinating across internal teams and external stakeholders to gather information, meet deadlines, and support program objectives.

• Familiarity with emergency management, resilience, public sector programs, or regulatory environments is desirable.

Benefits

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration. A resume in lieu of the SOQ responses and a standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and the Desirable Qualifications.

The SOQ should specifically outline how you meet any or all of the desirable qualifications outlined in the Job Posting and Duty Statement.

SOQ FORMAT INSTRUCTIONS:

The SOQ should be no more than one page, single-spaced in 12-point Arial font.

PLEASE ANSWER THE FOLLOWING:

1. Describe your experience using technology or data systems (such as Excel, dashboards, SharePoint, Smartsheet, or web platforms) to track progress, improve reporting, or communicate information to stakeholders.

2. Describe a time when you identified an inefficiency in a workflow, reporting system, or administrative process. What steps did you take to analyze the issue, what solution did you propose or implement, and what was the outcome?

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.