Development Assistant

About Us

Deeply rooted in our local Beverly Hills community and influenced by cultural change, the Wallis Annenberg Center for the Performing Arts, a public-private partnership with the City of Beverly Hills, strives to be a site for the convergence of relevant, dynamic performing arts, education and civic life, strengthening our local and global community is our role as a presenter, producer, educator and community resource. We approach our work with the pioneering creative spirit of Beverly Hills and greater Los Angeles, while also recognizing that we live in a multi-cultural every-changing world guided by our core values of Trust, Artistic Courage, Enlightenment, Cooperation, Communication, Diversity, Equity and Inclusion, and Accountability.

The campus itself is a breathtaking 70,000-square-foot facility celebrating the classic and the modern and has garnered six architectural awards. The restored building features the original 1933 Beverly Hills Post Office (on the National Register of Historic Places), which serves as the theater's dramatic yet welcoming lobby, and includes the contemporary 500-seat, state-of-the-art Bram Goldsmith Theater; the 150-seat Lovelace Studio Theater and a n inviting open-air plaza for family, community and other performances.

About The Job                                                                                                                                             

Do you have a passion for the performing arts, theater, music & dance? Do you enjoy sharing that passion with others? Are you looking for full-time work that combines your love of the arts with your passion for excellent customer service?

The Development Assistant is a full-time role, reporting to the Director of Development at The Wallis. This position assists the Director of Development and the Development Department with key administrative duties. The Development Assistant’s responsibilities will range from maintaining data related to the Development Department to assisting with donor communications. The ideal candidate for the position should have experience in an administrative setting and excellent communication and customer service skills. Candidates for this position must be available to work events that occur during nights, weekends, and holidays, as the programming requires.

If you have excellent communication skills, enjoy offering personalized customer service, have meticulous attention to detail, and are passionate about the performing arts programs presented by The Wallis, we look forward to hearing from you.

What You'll Do                                                                                                                                              

• Accurately track all incoming gifts;
• Enter data and generate acknowledgments letters within 1 week of receipt of donation;
• Draft correspondence and communication for donors;
• Generate various reports as needed;
• Conduct research on donors and prospects;
• Coordinate the production of Development collateral;
• Maintain a comprehensive Development calendar;
• Field phone calls for the Development Department;
• Manage the Director of Development and the Development Committee calendar making sure that the calendar aligns with the Development Departments daily workflow;
• Support the department by conducting general administrative tasks, including filing, copying, and mailing;
• Coordinate & attend donor benefit events and other development related events;
• Interface with donors as needed to answer questions, assist with customer service needs, help to solve problems, etc.;
• Attend and represent Development Department at weekly Operations meeting;
• Generate and report board member and donor information from Tessitura and distribute the information to the necessary parties;
• Represent The Wallis and Development Team in the David Bohnett Foundation Founder’s Room as needed (may require occasional pre-scheduled evenings and/or weekend work);
• Schedule and coordinate development committee meetings including distributing materials and taking detailed minutes;
• The Wallis is a dynamic working environment in which duties and responsibilities may change. Employees are expected to be flexible and responsive to changes in the scope of their Donor Relations Coordinator duties, as assigned.

Skills & Experience Needed

• 2-3 years of experience in an office environment in an administrative support role. Prior experience in the arts and/or fundraising environment is preferred;
• Highly organized with great attention to detail and accuracy;
• Strong interpersonal skills, commitment to superior;
• Customer service experience, and excellent verbal and written communication skills are required;
• Must be able to maintain a high level of confidentiality;
• Proficiency with MS Office Suite (Excel in particular) is required;
• Experience with Tessitura and/or Raiser's Edge is a plus;
• A Bachelor's degree in the arts, humanities, communications, or similar field is preferred.

Compensation & Benefits

This is a full-time, non-exempt position and the pay range is $20.00 to $21.50 per hour with 100% paid medical benefits, including dental, vision and life insurance ($25,000) for the employee, paid vacation, personal and sick days, 401k and paid parking. Complimentary tickets are occasionally available for performances and events at The Wallis.

The Wallis Annenberg Center for the Performing Arts is an Equal Opportunity Employer committed to diversity and encourages applicants of any age, national origin, race, ethnicity, religion, sexual orientation, political affiliation, or gender.

The Wallis Annenberg Center for the Performing Arts is an Equal Opportunity Employer committed to diversity and encourages applicants of any age, national origin, race, ethnicity, religion, sexual orientation, political affiliation, or gender.