Product Development Project Manager, Hospitality (Onsite) (Santa Clara)

Who We Are

PALECEK values integrity, loyalty, and strong partnerships as a family-owned company. We are driven to improve, innovate, and inspire. We bring our personal best to every aspect of our business, from our design and craft to our internal teamwork and customer service. We are passionate about creativity and believe that beautiful spaces enhance the quality of life.

Summary

The Product Development Project Manager – Hospitality will be responsible for shaping and sourcing product development for hospitality based on the customers’ expectations and in alignment with our brand standards. While our internal project managers are customer-facing and managing the relationships with our customers, the Product Development Project Manager – Hospitality manages the vendor relationships by providing detailed technical specifications, artwork, and product documentation to support production and vendor execution.

This role requires technical aptitude with the ability to adjust renderings using Photoshop and related programs in order to illustrate the dimensions, aesthetics, and materials required from the vendors to ensure accuracy and successful execution of the product for hospitality. This role utilizes PLM to track the status of product development and eliminate roadblocks throughout the product lifecycle. This role operates as a liaison between our overseas partners and the internal product development team. The Product Development Project Manager - Hospitality responsibilities cover the full product lifecycle, from customer concept through execution, ensuring alignment with brand standards, operational goals, and customer expectations, while maintaining alliance to the residential side of the business.

Description:

• Create and manage detailed technical specifications, artwork, and product documentation to support production and vendor execution
• Develop and maintain strong relationships with overseas partners
• Collaborate with vendors to ensure accurate execution of product design, and execute prototypes, ensure quality control, packaging, and technical requirements
• Review and refine product concepts to ensure alignment with brand standards, cost targets, quality expectations, and market competitiveness
• Maintain a strong understanding of brand aesthetics and ensure consistency across all product categories and collections
• Ensure compliance with trademark, copyright, and brand usage guidelines across all product development initiatives
• Manage multiple hospitality projects simultaneously, each at varying stages from concept through production and final delivery
• Build, maintain, and actively manage detailed project timelines, milestones, and deliverables to ensure on-time execution
• Drive projects forward with a strong sense of urgency, ability to prioritize, proactively identifying risks, bottlenecks, and delays while implementing effective solutions
• Ensure projects meet established deadlines, quality standards, budget considerations, and customer expectations
• Manage the end-to-end product development lifecycle for hospitality product lines, from trend research and concept development to final production and launch
• Oversee product quote sheets, line sheets, and ongoing project updates to maintain visibility and organization across development stages
• Communicate effectively with internal teams and external partners to ensure seamless execution and alignment across all phases of development
• Perform additional duties as assigned in support of business and departmental objectives

Key Qualifications

• Minimum 5 years product development and project management experience required.
• Proven ability to manage multiple complex projects simultaneously in a fast-paced environment, with strong prioritization and time management skills. Project management experience
• Strong sense of urgency and accountability, with the ability to drive projects forward, meet tight deadlines, and adapt to changing priorities
• Solid understanding of project lifecycles, production timelines, and supply chain processes from concept through final delivery
• Experience coordinating with cross-functional teams and external vendors to ensure alignment with project scope, timelines, and business objectives
• Ability to work independently while providing clear, consistent updates to leadership on project status, risks, and key milestones
• Excellent communication and collaboration skills, with the ability to effectively partner with internal teams, overseas vendors, and external stakeholders
• Strong problem-solving skills, with the ability to proactively identify challenges, navigate obstacles, and implement solutions while maintaining positive working relationships
• Highly organized with strong attention to detail, follow-through, and the ability to manage multiple priorities without losing momentum
• Open to feedback with a commitment to continuous improvement, incorporating team input, customer needs, and operational insights
• Proficiency in project or product management software (e.g., NetSuite ERP, TradeBeyond PLM, Monday.com, Asana, Smartsheet, or similar)
• Strong working knowledge of Microsoft Excel, Outlook, and general business tools

Physical Requirements

• Ability to flex time zones for availability to attend international calls and virtual meetings
• Ability to sit, stand, and move for extended periods, including walking through office, and warehouse spaces
• Occasional bending, kneeling, or reaching to inspect products or review samples
• Frequent use of hands and fingers for computer work, sketching, and handling material samples
• Visual acuity to assess product details, colors, and finish accurately

Pay & Benefits

• Pay Range: $100,000-$125,000 per year
• Competitive Paid Time Off
• A flexible health plan offering medical, dental, and vision benefits.
• Health Care and Dependent Care Flexible Spending Accounts
• Health Savings Account
• 401(k) Savings Plan
• Profit Sharing Benefits
• Generous Employee Discount