Administrative Assistant

Administrative Assistant

Elevate Your Career with Advanced IPM: Join Our Family-Oriented Team

Are you ready to grow your career in a supportive, family-owned environment? Are you responsible, reliable and well organized? Advanced IPM is on the lookout for a hardworking and driven Administrative Assistant to join our team.
This position is responsible for maintaining company records and bookkeeping related to real estate projects, vehicles, and other company assets. The right candidate is receptive to feedback and is committed to continuous learning.

About Advanced IPM:
Since 1981, Advanced IPM has been a trusted, family-owned and operated company, delivering top-tier service across California and Nevada. Recognized as a "Top 100" firm nationally, we are dedicated to providing exceptional service with a "Service before Self" mindset.

Join us and take pride in being part of a team that values your growth and success!

Position Summary:

• Assist with basic bookkeeping and accounting tasks related to physical properties and company entities.
• Provide support for real estate projects, including scheduling with contractors and vendors, ordering services and utilities, submitting invoices for payment, purchasing office equipment and furniture, and preparing contracts for approval. Assist with coordination during escrow periods and support the launch of new business locations.
• Maintain an organized filing system for electronic corporate documents, including those related to real estate, vehicles, and other company assets.
• Learn and apply company processes to help ensure smooth operations and effective communication across departments.
• Maintain and update records for company insurance policies, bond policies, and business or operational licensing, under the guidance of senior staff.
• Arrange travel and prepare itineraries for off-site meetings, conferences, and trainings.
• Draft, format, and distribute corporate communications as directed.

Qualifications

• Strong understanding of business operations, real estate and general financial/accounting concepts
• Ability to read and interpret contracts and agreements
• Excellent organizational, interpersonal, and communication skills
• High level of discretion, integrity, and emotional intelligence
• Professional presence, discretion, and judgment — especially when working with senior leaders.
• Minimum of 1 to 2 years of directly relevant administrative experience required
• Previous experience in financial services, property management, or complex administrative roles preferred

Why Choose Advanced IPM?
At Advanced IPM we value providing opportunities for growth and development. We prioritize our employees’ well-being and success. Come be a part of our dynamic team!

Benefits we offer:

• Full-Time Employment
• Tailored Paid Training
• Comprehensive Benefits: Medical, Dental, Vision, and Chiropractic Coverage
• Life Insurance
• Company Cell Phone
• Role-Specific Continuing Education
• Leadership Development
• Career Advancement Opportunities

Advanced IPM is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.