Administrative & Accounts Payable Support Specialist

GENERAL DUTIES

• Effectively communicate internally and externally regarding administrative matters including, but not limited to Opening Jobs(Projects), providing invoice copies and expense receipt backup
  
• Submitting project-related invoices on a monthly basis in a timely manner including the review of client specific processes/requirements
  
• Learn and maintain Client Invoicing processes
  
• Learn and maintain online Client Portals (i.e. Coupa, Stampli, Passport, etc.)
  
• Accurately save and process Expense Reports, including receipts review and appropriate account coding in accordance to SWA's Chart of Accounts
  
• Coordinate and schedule monthly Finance/Marketing calls with each design studio (8 total)
  
• Monthly review to accurately recode print jobs to related projects in Abacus
• Monthly Distribution of Management Reports to appropriate Office Managers
• Monthly Distribution of invoice copies to appropriate Office Managers
  
• Oversee active and closed project folder records (Digital & Hard Copy)
  
• Recordkeeping of Wire, Check and Contract information
  
• Assist with vendor payable data entry
  
• Perform Administrative support as needed
  

Candidate must be able to understand and accomplish all of the above with a positive team-player attitude.

QUALIFICATIONS

• Excellent, effective oral and written communication skills
• Strong planning, organizational, prioritization and time management skills
• Bookkeeping background (Chart of Accounts, Account Reconciliation, Recordkeeping, etc.)
• Microsoft Office: Intermediate Excel, Outlook , & Word
• Strong sense of integrity and professionalism
• Ability to follow instructions and follow through with individual tasks in a timely manner

DESIRED SKILLS

• Demonstrates Initiative & eagerness to advance
• Intermediate knowledge of Deltek Vision (Accounting Software)

EDUCATION:

• Associates Degree (AA) or two years related working experience within an Accounting environment

COMPENSATION

• In addition to a salary (range $55,000 - $58,000), SWA offers a very competitive and comprehensive benefits package including Medical, Dental. Life, Long-term Disability Insurance. There is also 401K, Profit-Sharing and ESOP (Employee Stock Ownership Plan) Retirement Plans.
• SWA Group is 100% Employee Owned.

THIS IS A FULL-TIME, NON-EXEMPT, ON-SITE POSITION IN THE SAUSLAITO, CA OFFICE. MONDAY - FRIDAY 8:30 AM - 5:00 PM