Coordinator, Operations - Santa Monica, 90404

Coordinator, Operations - Santa Monica, 90404, United States of America

How We LEAD:

We are seeking a highly organized, proactive Operations Coordinator to provide support to two leaders within Interscope Capitol’s Operations team. This role will combine administrative support, project coordination, and operational execution, working across multiple verticals while collaborating closely with internal teams across Interscope Capitol.

The ideal candidate is detail-oriented, collaborative, and comfortable balancing executive support with hands-on coordination across multiple initiatives in a fast-paced environment.

How You'll CREATE:

Administrative Support:

• Support daily operations including schedule management, meeting coordination, preparation of materials, and follow-ups for each leader
• Manage administrative tasks such as processing invoices, expense reports, travel bookings, manage vendor relationships and payments
• Assist with other duties as assigned

Cross-Functional Coordination & Project Support:

• Collaborate with internal and external partners to streamline communication, share updates, and track progress across multiple campaigns and initiatives
• Coordinate across Interscope Capitol to streamline, organize, and sustain assets and products for the Complex marketplace
• Support project timelines, documentation, and workflows for cross-departmental initiatives, ensuring alignment among all stakeholders
• Create and update one-sheets, timelines, quote sheets, and other project-related documentation
• Actively participate in team meetings, discussions, and planning activities

Reporting & Presentations:

• Build and design presentations in Keynote and Google Slides for executive updates, performance recaps, and partner communications
• Assist in research and insights gathering to inform partnership opportunities and emerging trends in eCommerce, fan engagement, and content
• Compile and distribute monthly reports summarizing key metrics across CRM, audience engagement, and eCommerce

Operational & Organizational Support:

• Assist in coordinating and setting up internal company-wide meetings and events, including town halls, celebrations, morale-building initiatives, and topic-specific engagements
• Support company onboarding and knowledge management efforts, including maintenance of internal documentation, asset management platforms, and planning of company orientations
• Draft internal and company-wide communications to help cascade timely information and best practices across the company as needed
• Field and analyze qualitative and quantitative employee feedback and propose solutions that foster a culture of continuous improvement

Bring Your VIBE:

• 1–3 years of experience as an administrative assistant or coordinator (the music or entertainment industry preferred)
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment
• Excellent verbal and written communication skills; ability to collaborate across teams and functions
• Proficiency in Microsoft Office and Google Workspace; Adobe Creative Suite experience a plus
• Experience building presentations and managing documentation for cross-functional projects
• A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential.
• Bachelor’s degree in Business Administration or Marketing preferred