Accounts Payable Specialist
location: Salinas days/shifts: Monday - Friday, 8AM -5PM
Wage Range: $26.92 - 31.25 per hour ACCOUNTS PAYABLE SPECIALIST
While maintaining Company policies and internal controls, the Accounts Payable Specialist will work together with internal and external resources to record and document payable transactions timely and accurately. This role will primarily focus on vouchering vendor invoices and maintaining the supporting documentation, as well as serve as a resource for payments and audit support. ESSENTIAL JOB FUNCTIONS (other duties may be assigned as needed): ACCOUNTS PAYABLE
Cash disbursements
- Prepare weekly checks for delivery
- Review and reconcile purchase orders to vendor invoices, and obtain approvals from department managers
- Voucher vendor invoices to the system of record – approximately 250 a week
- Manage AP email inbox and physical mail, distributing emails and invoices to users
- Maintain vendor ledgers, including reconciling the ledgers to vendor statements
- Engage with purchasing as needed to reconcile differences
- Communicate with vendors as needed
Adhere to GMP’s in accordance with company policy. what it takes Individuals must possess these knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. EDUCATION AND EXPERIENCE:
- High School diploma or equivalent. Prefer some college course work related to accounting
- At least 3 years’ experience in a similar role, or performing similar activities
- Understanding of basic sales/use tax concepts and 1099 vendor requirements, preferred
- Collaboration abilities, teamwork and inter-departmental communication skills are critical to the success of this position
- Intermediate level computer skills in Excel, Outlook, and Word
- Experience with Microsoft NAV/Business Central is a plus
- Literate in English. Prefer biliterate in English and Spanish
- Clear communication with customers and vendors, as well as internal stakeholders
- Ability to work mathematical concepts into everyday business situations. Apply concepts such as addition, subtraction, fractions, and percentages to practical situations
- Ability to reconcile outstanding balances with source data
- Ability to calculate variances and determine solutions
- Problem-solving skills
- Ability to research and collect data to support transactions
- Attention to accuracy and timeliness of posting
- Strong organizational skills to manage various methods of obtaining information across many types of transactions
- Self-motivated to maintain accurate vendor, customer and general ledger balances
Family and Medical Leave Act (FMLA) English
Family and Medical Leave Act (FMLA) Spanish
Equal Employment Opportunity Commission (EEOC)
Employee Polygraph Protection Act (EPPA) English
Employee Polygraph Protection Act (EPPA) Spanish
Uniformed Services Employment and Reemployment Rights Act (USERRA)
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