Accounts Payable

Position Overview

We are seeking a detail-oriented and organized employee to join our team. This role will be responsible for managing the payroll process, union reporting, and handling accounts payable. The ideal candidate is proficient in administrative tasks, has experience with financial systems, and thrives in a diverse environment.

Key Responsibilities



Payroll Processing:


Accurately process weekly payroll for employees, ensuring compliance with federal, state, and local regulations.


Calculate wages, overtime, deductions, and benefits, and verify timesheet accuracy.


Maintain employee payroll records and resolve discrepancies promptly.


Handle certified payroll reporting



Union Reporting:


Prepare and submit accurate reports to unions as per collective bargaining agreements.


Ensure timely compliance with union requirements and maintain open communication with union representatives.


Reconcile union-related financial data and address any issues.



Accounts Payable:


Manage AP processes using automated systems to streamline invoice processing.


Review and verify vendor invoices for accuracy and proper coding.


Schedule and execute payments, ensuring adherence to payment terms and company policies.


Maintain accurate AP records and assist with month-end reconciliations.



General Administrative Support:


Maintain organized digital and physical filing systems for payroll, union, and AP documents.


Respond to employee and vendor inquiries regarding payroll and payment issues.


Assist with audits by providing necessary documentation and reports.


Collaborate with HR, finance, and other departments to ensure seamless operations.


Assist in other areas as needed

Qualifications
A high school diploma or equivalent is required. An associate s or bachelor s degree in accounting, finance, or a related field is preferred.
5+ years of experience in payroll processing, accounts payable, or similar administrative roles.
Familiarity with union reporting requirements and collective bargaining agreements.
Strong knowledge of Microsoft Office Suite, particularly Excel, and ability to learn new software quickly.
Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
Strong communication skills for interacting with employees, vendors, and union representatives.
Understanding of basic accounting principles and compliance regulations.

Preferred Skills
Experience with ERP and payroll systems (Foundation and Paylocity).
Knowledge of the various certified payroll portals.
Knowledge of labor laws and payroll tax regulations.
Ability to troubleshoot and optimize automated workflows.

Work Environment
Full-time position, Monday through Friday
Office-based role with potential for hybrid work arrangements, depending on company policy.
Collaborative team environment with opportunities for professional growth.
Compensation and Benefits
Competitive salary based on experience.
Comprehensive benefits package, including health insurance, retirement plans, and paid time off.