Administrative Assistant

Company Description

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit Follow Allergan Aesthetics on LinkedIn.
Allergan Aesthetics | An AbbVie Company

Job Description

Responsible for all administrative functions supporting three Senior Leaders in Plastic and Regenerative Medicine: one Head of Marketing and two Heads of Sales. In addition to the Major Responsibilities below, this Administrative Assistant role would also be expected to order/track IT equipment, coordinate office maintenance requests at AbbVie facilities, and assist with ad hoc administrative projects as needed.

Responsibilities

• Provide general administrative support, including preparing meeting agendas, taking minutes, and tracking action items.
• Manage calendars, schedule travel, and coordinate daily activities for three Senior Leaders.
• Handle correspondence with internal cross-functional and external partners.
• Process expense reports and ensure proper documentation for reimbursement.
• Plan and coordinate meetings and events, including site visits.
• Create, modify, and prepare business documents and presentations from source materials.
• Support tracking and monitoring of budget expenditures.
• Maintain both physical and digital filing systems and assist with the preparation and editing of reports or spreadsheets.
• Assist in onboarding new employees (including office set-up), manage office maintenance requests/facilities coordination, and may provide guidance to new administrative assistants.
• Ensure compliance with company policies, purchasing procedures, privacy rules and branding guidelines, while sometimes providing backup support to higher-level management.

Qualifications

• High School diploma or equivalent. Some college or continued education preferred.
• 4+ years of progressively responsible administrative support, with at least 2+ years supporting executives or senior leadership.
• Experience in a fast-paced, high-stakes environment with proven success supporting multiple stakeholders
• Basic to intermediate knowledge of Microsoft Office Suite and tools like SharePoint, Teams, Concur, SAP.

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Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​​​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​​

• This job is eligible to participate in our short-term incentive programs. ​​​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled.

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