Office Manager - Bilingual Spanish

For immediate consideration, send resume to t d e l g a d [email protected].

Part Time, 20-Hours per week.(Schedule can be flexible)

Our client is seeking a detail-oriented and organized professional to support both financial operations and day-to-day administrative functions. This dual-role position combines bookkeeping responsibilities with HR and general office support, playing a key role in keeping business operations running smoothly across multiple entities.

Key Responsibilities Accounting & Bookkeeping Maintain accurate financial records using accounting software (QuickBooks) for multiple related businesses Process incoming payments and record transactions for accounts receivable Manage accounts payable by entering vendor invoices, issuing payments, and ensuring proper expense classification Review and reconcile operational reports (e.g., production/packout data) against internal records for accuracy Complete monthly and annual closing activities, including reconciliations, journal entries, and asset tracking Monitor bank account activity and cash balances; generate reports as needed Prepare periodic financial summaries and provide analysis when requested Assist with tax preparation activities and required filings Payroll Administration Process semi-monthly payroll and handle off-cycle payroll as needed Review employee timecards for accuracy, including overtime, PTO, and sick leave tracking Handle additional compensation such as bonuses and piece-rate payments Maintain employee payroll records, including updates to direct deposits and tax withholdings Reconcile payroll data with accounting records and reports Support audits related to payroll, including workers’ compensation and retirement plans Assist with year-end and quarterly payroll compliance tasks, including filings (W-2s, 940, 943, etc.) HR, Office & Administrative Support Serve as a helpful and approachable resource for employees, fostering a positive workplace environment Maintain employee directories, contact lists, and internal records Update onboarding materials to ensure compliance with current labor laws and company policies Track required employee training and documentation Organize, scan, and maintain files, including benefits and insurance documentation Coordinate employee benefits enrollment and ongoing administration

Assist with the development and implementation of HR policies and procedures Manage incoming mail and distribute accordingly Provide general administrative support, including answering phones, organizing emails, and maintaining filing systems Order and manage office supplies while ensuring a clean and organized workspace Enter and maintain compliance records such as pesticide usage reports Support data tracking and reporting related to operational activities (e.g., crop data, fertilization plans, harvest metrics) Assist with company events and employee engagement activities as needed

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Bilingual Spanish
QuickBooks
A/P, A/R, Payroll