Site Project Manager

Key Responsibilities:

• Keep stakeholders (teams, subcontractors, and customers) informed at all times.
• Drive efficiency by measuring project performance and implementing improvements.
• Predict resources needed to reach objectives and manage them effectively.
• Develop and manage detailed project schedules with continuous improvements via company feedback loops.
• Manage contracts with vendors and suppliers, ensuring clear deliverables.
• Oversee ordering, delivery, and field coordination of materials.
• Utilize industry best practices, techniques, and standards throughout project execution.
• Drive and support continuous process improvement across both office and field operations.
• Lead teams in both office and field environments, resolving conflicts and maintaining accountability.

Project Management and Execution:

• Manage residential construction projects from pre-construction through final completion.
• Develop and maintain detailed project schedules and coordinate all construction sequencing.
• Maintain accountability for project budget, schedule, and overall performance.
• Identify risks early and implement solutions to maintain timelines and cost targets.
• Coordinate all major milestones including inspections, rough phases, finishes, and final completion.
• Ensure compliance with approved plans, permits, and Los Angeles jurisdictional requirements.

Site Supervision & Field Management (Los Angeles):

• Act as the primary on-site supervisor for active projects
• Conduct regular and consistent jobsite presence to oversee daily construction activities.
• Manage day-to-day field operations including subcontractor coordination and site logistics.
• Enforce jobsite safety standards, OSHA compliance, and company safety protocols.
• Perform daily/weekly site walks to verify quality, progress, and workmanship.
• Coordinate inspections with local jurisdictions and ensure site readiness.
• Manage site conditions including cleanliness, organization, and material staging.
• Resolve real-time field issues and coordinate solutions across trades.
• Ensure proper execution of plans in the field and address discrepancies immediately.
• Maintain site reports, progress photos, and field documentation.

Subcontractor & Vendor Coordination:

• Coordinate, schedule, and supervise subcontractors throughout the project lifecycle.
• Ensure subcontractors understand scope, sequencing, and expe.

Position Summary:

The Project Manager / Site Supervisor is responsible for both project execution and on-site construction management for residential projects in the Los Angeles market. This role combines traditional project management responsibilities with hands-on field supervision, ensuring projects are delivered safely, on schedule, within budget, and to company quality standards.

• Designate and coordinate project resources, teams, and contractors.
• Develop and manage project budgets, assess financial risks, and make informed decisions based on cost impacts.
• Monitor progress in the field and proactively troubleshoot issues.
• Monitor subcontractor performance, quality, and adherence to schedule.
• Resolve conflicts and field issues between trades efficiently.
• Support subcontractor procurement and bid leveling when required.

Scope Review:

• Review construction drawings and specifications prior to and during construction.
• Ensure alignment between estimate, plans, and subcontractor scopes.
• Identify scope gaps, constructability issues, and cost risks.
• Manage change orders and scope adjustments.
• Clearly communicate scope requirements to field teams and subcontractors.

Documentation & Data Management:

• Maintain accurate and up-to-date project documentation.
• Track budgets, cost performance, and financial reporting.
• Update schedules, logs, and documentation in the project management platform.
• Document field conditions, progress updates, and key decisions.
• Ensure all project records are organized and accessible.

Internal Coordination:

• Collaborate with estimating, design, and Production teams for smooth project transitions.
• Coordinate resolution of design and construction challenges.
• Participate in internal meetings and performance reviews.
• Provide feedback to improve estimating accuracy and construction processes.
• Support company-wide operational improvements.

Administrative & Operational Support:

• Coordinate deliveries and manage material intake.
• Organize, label, and track materials in warehouse and for jobsite deployment.
• Prepare and distribute materials for field teams based on project schedules.
• Track inventory movement in coordination with project tracking systems.
• Support financial processes including:
  • Inputting budgets and change orders.
  • Processing receipts and invoices.
  • Supporting WIP reporting.
• Maintain subcontractor compliance documentation (COIs, licenses).
• Assist with permits, agency coordination, and required payments.
• Prepare job binders and field documentation packages.
• Support office operations and coordinate with IT when needed.

Preferred Software / Tools:

• Buildertrend (or similar construction management software).
• QuickBooks.
• Excel.
• Bluebeam.

Stan Acton has been a builder since he was 10 years old. It began the day he broke his father’s wooden mallet. The mallet had been crafted by Stan’s father when he was a kid, on his own father’s Shopsmith lathe. Stan was devastated and rushed to grab a piece of firewood. He carefully took the wood, placed it on his father’s Shopsmith--and in that moment, his passion for carpentry was born.Today Acton Construction is a Design-Build company with enthusiasm for crafting beautiful homes that are functional, lasting, and charming. Acton Construction thrives through established processes and utilizing expertise to provide customers with certainty, transparency, and value--always. This is Acton’s legacy.