Human Resources Coordinator

Millennium Health LLC is an accredited specialty laboratory with more than a decade of experience in medication monitoring and drug testing services, helping clinicians monitor the use and misuse of prescription medications and illicit drugs. The testing is used by healthcare professionals to obtain objective information about patients’ recent use of prescription medications and/or illicit drugs, and helps monitor the effectiveness of treatment plans.

 General Summary

We are seeking a detail-oriented and service-driven Human Resources Coordinator who thrives in HR operations and is passionate about delivering exceptional experiences for new hires. This role is integral in creating a positive and lasting first impression, ensuring new employees feel welcomed, supported, and engaged from day one. The Human Resources Coordinator will be responsible for accurate HR data entry and processing, coordinating seamless onboarding and offboarding tasks, and leading new hire orientations to provide an outstanding and cohesive employee experience. As the primary point of contact for new hires, this individual will also provide essential administrative support to the HR team, playing a crucial role in operational efficiency. The ideal candidate will have a strong commitment to confidentiality, efficiency, and being detail-oriented, while managing multiple priorities in a fast-paced environment to uphold the highest standards of HR service.

* This is a hybrid position requiring onsite presence in our San Diego office.

Essential Functions

The following are intended to be primary accountabilities for which the person in this position is responsible, but are not complete or all-inclusive, and do not preclude management from assigning other or related functions for which the individual has demonstrated competency through performance.

Onboarding

• Coordinate high-volume onboarding using various HR systems and have consistent communication with the new hires to ensure a positive new employee experience.
• Submit IT setup tickets, communicate with hiring managers, and schedule and conduct New Hire Orientation both in-person and virtually.
• Initiate and monitor background checks and maintain accurate electronic records.

Off-boarding

• Coordinate the employee exit process, ensuring timely and compliant transition for departing staff.
• Work closely with internal partners, including HR Business Partners, managers, IT, and payroll, to coordinate all offboarding steps.
• Prepare and distribute state-specific termination packets, ensuring compliance with local employment laws and company policies.
• Maintain strict confidentiality and handle sensitive information with discretion, particularly in non-voluntary exits.
• Coordinate system access removal, final pay processing in accordance with state last-check laws, benefits termination, and retrieval of company property.
• Ensure accurate recordkeeping and timely updates in HR systems to reflect employee departures.

Employee Data Entry

• Accurately enter and maintain all employee records for onboarding and offboarding in HR systems.
• Ensure all data, background checks, and documentation are complete, up to date, and compliant.
• Perform high-volume tasks while maintaining strict attention to detail and data integrity.
• Learning Management Admin: Administers and maintains the Learning Management System, including data entry and other administrative tasks. Partners with teams across the organization to support course launches and training initiatives.
• Handles verification of employment requests from both state agencies and company inquiries, including in-person and mail responses.
• Responds to unemployment claims in a timely and accurate manner.
• Performs all other related duties as required and assigned, and understands that the items in this description are not all-inclusive.
• Ability to ensure HIPAA, confidentiality, and compliance policies, procedures, and standards are always adhered to.
• Ability to ensure administrative, physical, and technical cybersecurity controls are always adhered to.

Requirements

Education

• Bachelor’s degree in Human Resources or Business preferred. High school diploma/GED with HR certification or equivalent work experience accepted.

Experience

• Held an HR role in a medium-sized company, preferably within the science or healthcare industry.
• Interacted with diverse internal and external stakeholders across all levels and cultural backgrounds.
• Managed an HRIS/HRMS, preferably ADP Workforce Now.
• Coordinated high-volume data entry and onboarding of 10–15 new hires weekly with complex setup requirements.
• Conducted employee verification for state and company requests, and managed onboarding/offboarding across all 50 states.
• Performed HR tasks using ticketing systems, ATS platforms, and electronic filing systems, including coordinating and reviewing third-party background checks.
• Proficient with DocuSign and Microsoft Office applications.

Skills/Knowledge/Abilities

• Demonstrates strong knowledge of HR processes and procedures.
• Familiar with HR laws, I-9 processing, and E-Verify compliance.
• Conducts in-person and remote New Hire Orientations effectively.
• Adapts quickly to changing priorities while managing multiple tasks.
• Provides excellent customer service with a professional and personable approach.
• Maintains strong organization and attention to detail.
• Applies creative problem-solving to address challenges efficiently.

Benefits

• Medical, Dental, Vision, Disability Insurance
• 401 (k) with Company Match
• Paid Time off and Holidays
• Tuition Assistance
• Behavioral and Health Care Resources

Potential Hiring Range:

• Pay Range: $25-$28/hr.
• Compensation offered is dependent on qualifications, experience, and geographical location.

Millennium Health is an Equal Opportunity/Affirmative Action Employer and E-Verify participant. All qualified applicants will receive consideration for employment without regard to race, color, creed, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.