3rd VP Fundraising Committees

Fundraising Website and Marketing Committee Managers:
The Manager(s) will design, update, and monitor the CurtisPA.org website, and any other websites needed (e.g., Square). The Manager(s) would help with marketing materials for events, including PowerPoint, logo design (if applicable), and layout for print design. The Manager(s) will also support the President in the production of PA Meeting materials.

Time Commitment:
Year-long position. Extensive around event time and could include evenings and independent work times. Voting Member/One-Year Term/Must Attend All Monthly PA Meetings.

Fair Chairs:
This committee, of three to five Chairs, has the amazing and important job of coordinating all the details for the beloved annual Curtis Fair! Every year, Fair Chairs bring the Curtis Fair to life (usually starting in January) by selecting a fair theme, concepting and designing a logo, and sourcing merchandise. They continue to hit the ground running when they join the Fundraising Committee, also in January, and participate in transition meetings with the prior year's Fair Chairs. Fair Chairs are voting members of the Fundraising Committee, which meets once a month. Right after Spring Break, the Fair Chair Team, under the guidance of the 3rd VP and President of the Parents Association, conducts the selection of Fair Committees from the Spring Self-Nominations. This job requires an understanding of budgets, an ability to manage and oversee numerous committees, time management, and, finally, event coordination! This fair team is responsible for overseeing, creating, producing, and fulfilling fair merchandise, alongside the Third VP and the President, with the assistance of the Merchandise Committee. Above all, it is an amazing opportunity to give back to Curtis School in a fun and memorable way, and get to know everyone in the Curtis community!

Time Commitment:
Preliminary work begins in January, with the launch of merchandise sales in late spring. Significant work takes place over the summer, but the heaviest time commitment and majority of responsibilities occur in September and early October, continuing through the weekend of the event. This role requires on-campus availability, and weekly meetings may begin as early as three months prior to the event. The final month leading up to the event is especially active.

This committee supports fundraising for the school year from the time of appointment through the following January, when the new Fair team is appointed.

Voting Member/One-Year Term/Must Attend All Monthly PA Meetings.

Curtis Celebrates! Chairs:
This group of four to five Chairs will be responsible for the PA’s largest fundraiser of the year. Help plan this “adults only” fundraiser with a silent and live auction held in early March for our entire parent body, faculty, and staff. This committee will officially start planning this fun-filled evening in early March and also join the Fundraising committee to transition with the prior year’s Chairs. The first order of business will be clearing a date, understanding the budget, setting fundraising goals and strategy for the silent and live auction, choosing the location, food, drink, entertainment, and auctioneer. Chairs will design and send out the invitation and manage RSVP’s. With the guidance of the 3RD VP and President, the Chairs will also be responsible for building a subcommittee of additional parents to help secure auction items, edit and print the catalog, or any other additional positions that are needed for the event. Please note that there is a generous but firm budget set for the party and the auction needs. Budget management is imperative.

Time Commitment:
Historically, preliminary work begins in February with venue discussions. This year, work will start in March. Once a venue is selected, the majority of the work takes place when school is back in session and an auction plan is put in place.

This committee serves on the fundraising committee, which meets once a month, from the time of appointment until the new team is in place in early spring.

Voting Member/One-Year Term/Must Attend All Monthly PA Meetings.

Party Book:
The Party Book committee helps organize parties for everyone in our school community – kid parties, adult parties, and day/evening parties. Party Book generates tremendous revenue for Curtis. Committee members will help find hosts from all grades for parties, coordinate with the Curtis Administration and PA Executive Committee to create a calendar of events, and coordinate with hosts to write an online catalog to detail each party. The Party Book committee is responsible for managing the parties and corresponding website management, including waitlist management, facilitating charges or refunds as necessary.

Time Commitment:
This is an extensive, year-long position that begins planning in late spring and officially launches during Fair Week in early October, with an optional spring launch in late January. Work continues beyond the Fair and extends through the end of the school year. Voting Member/One-Year Term/Must Attend All Monthly PA Meetings.

Pop-up Merchandise/CurtisXCollab/Boutique Chairs:
Plans, organizes, and supervises the annual Boutique and/or CurtisXCollab pop-up merchandise vendor sales throughout the year (post October), scheduled to be held on campus, off, or online (at the discretion of the committee, 3rd VP, and President). Selects and works with vendors, organizes activities, and works with rental companies for tables/chairs/ etc., and food. Responsible for publicizing, setting up, and running the event as well as collecting contracts, sales data, and commissions.

Time Commitment:
Varies throughout the school year. Voting Member/One-Year Term/Must Attend All Monthly PA Meetings.

Cougar Wear:
Orders and sells Curtis clothing and logo items at PA Meetings and some events, fills orders from the online ordering system. Also, proposes new items. Maintains inventory records and the organization of the Cougar Wear closet.

Time Commitment:
Some late summer work and through the school year to fill and process orders, keep the closet tidy, and meet families to make exchanges. Phone and email time. Voting Member/One-Year Term/Must Attend All Monthly PA Meetings.

Fundraising Committee Member-at-Large:
Assists the Fundraising Committee and provides historical perspective and experience to the committee. Prior experience on the Fundraising committee is required.

Time Commitment:
Attend all monthly fundraising and PA meetings. Voting Member/One-Year Term/Must Attend All Monthly PA Meetings.