Office Manager and Assistant to the President

Office Manager and Assistant to the President Location Murrieta, CA :

Job Duties:- Providing high levels of personalized customer service to past, present, and future customers

-Answering the phone (high daily call volume) and providing excellent customer service to both maintenance and construction customers

- Prospect management using SalesForce cloud-based software, Quickbooks software and other Excel based tools

- Managing and maintaining the master calendar for the company as well as the schedules for the members of the design staff

- Providing administrative support to the company's president through email assistance, calendar management and communication

- Assisting with construction division logistics including digalerts, dumpster delivery, portable restrooms, and other related responsibilities

- Providing high-level administrative support to the President- Managing and maintaining the President's calendar, including scheduling appointments, meetings, and travel arrangements- Preparing and editing correspondence, communications, presentations, and other documents- Conducting research, compiling data, and preparing reports as needed- Assisting in preparing for meetings and events, including coordinating logistics and materials- Handling confidential information with discretion and maintain strict confidentiality- Acting as a liaison between the President and internal/external stakeholders- Performing general office duties such as answering phone calls, managing emails, filing documents, and ordering supplies

```Requirements```- Proven experience as an executive assistant or personal assistant- Proficient in using QuickBooks for financial management tasks- Familiarity with phone systems and ability to handle multiple lines- Excellent transcribing and typing skills with a strong attention to detail- Strong proofreading skills to ensure accuracy of documents- Experience in event planning or coordinating logistics for meetings/events- Knowledge of office management systems and procedures- Ability to prioritize tasks and manage time effectively- Strong communication skills, both written and verbal- Discretion and confidentiality in handling sensitive information

· Flexibility to accommodate a shifting work load and ongoing deadlines

· Superior organization, task and time management skills

· Exceptional customer service skills

· Strong problem solving and prioritization skills

· High level of energy and positive attitude

Please note that this is not exhaustive and may be subject to change or modification at any time.

Job Type: Full-time

Pay: $45,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• Employee discount
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Office: 4 years (Preferred)

Work Location: In person