Logistics Administrative Assistant

Logistics Administrative Assistant Location Palm Springs, CA :

Logistics Administrative Assistant

Position Summary: Participates in the daily activities and operations of Modern Home Design Showroom and Modern Home 2. Position reports to the showroom manager and the President/CEO. Responsible for performing clerical tasks associated with keeping track of open orders, status of back orders, confirming all pending orders have been billed to the customer, managing weekly freight deliveries, confirming all deliveries have received vendor payment, answering all telephone calls and providing order information to customers.

Essential Duties & Responsibilities:

• Ensuring all emailed purchase orders were sent correctly to the correct vendor.
• Answering and filing away daily emails using Microsoft Outlook.
• Verifying all purchase order information is correct.
• Daily follow up on all pending purchase orders, making detailed notes as you go.
• Answering the phone and directing to the call to the appropriate party, making sure to get caller information so the recipient is informed.
• Filing new purchase orders in the PO book and filing completed purchase orders away.
• Creating product receipts (blue sheets) from packing slips you receive, make sure that all items are received in good condition and inform the salesperson of the orders arrival.
• Filing away picked up blue sheets with the completed purchase orders.
• Completing the return authorization paperwork and packing up of broken or unwanted items in order to send them back to the vendor.
• Informing the salesperson of product backorders so they can relay that information to the customer.
• Accurately keep a running log of orders that have been received and orders that are in transit to the warehouse using Microsoft Excel.
• Coordinate weekly freight pick ups with a 3rdparty logistics company.
• Creating new vendor entities within QuickBooks.
• Managing the creation of a new inventory system.

Qualifications (Knowledge, Skills & Abilities)

To perform this job successfully, an individual must be able to multitask and be comfortable working in a fast-paced environment. The individual should be able to stay on task with many distractions. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience:

• High school diploma (or GED) with 1 or more years of inventory/warehouse experience and 1 or more years of customer service experience.
• Experience with general office equipment (telephone, copier, printer, etc.)
• Experience with MS Office is required.
• Experience with QuickBooks is required.
• Experience with warehouse and inventory software is highly desirable.

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person