Payroll & HR Generalist

Job Description

Job Description

Position Title : Payroll & HR Generalist

Department : Business Office – HR

Location : Claremont, CA/Onsite

Employment Type : Full-Time / Exempt

Why Webb?

At The Webb Schools, our mission and values shape daily life. Grounded in the pillars to think boldly and creatively, act with honor and moral courage, lead with distinction, and serve with a generous spirit, Webb is a vibrant, purpose-driven boarding and day school community. With a 104-year legacy and a culture rooted in character, intellectual curiosity, and authentic relationships, Webb is a place where faculty and staff are empowered to do meaningful work that advances both student growth and institutional excellence.

Summary :

The Payroll & HR Generalist is a hands‑on HR professional with strong payroll expertise who supports the day‑to‑day operations of the Human Resources function. This role is responsible for the accurate processing of payroll and the ongoing administration and improvement of HR processes in alignment with established policies and regulatory requirements.

The position applies independent judgment to evaluate workflows, identify issues, analyze trends, and develop practical recommendations that improve efficiency, consistency, and compliance. Reporting to the HR Director, the role works collaboratively with HR, Accounting, and internal departments and serves as a key resource for payroll and HR operations, with a focus on accuracy, reliability, and continuous improvement.

Essential Duties & Responsibilities

Specific responsibilities may include but are not limited to:

Payroll, HRIS & compliance -

• Process semi-monthly payroll accurately and on time using ADP Workforce Now in accordance with established pay practices, policies, and legal requirements (up to 200 ee’s)
• Perform payroll data entry for employee status changes, compensation updates, deductions, and adjustments and in partner systems
• Exercise judgment to identify discrepancies, inconsistencies, or potential compliance issues and escalate exceptions appropriately
• Apply federal, state, and local wage and hour regulations without independently setting policy or approving non-standard exceptions
• Conduct benefits reconciliations by comparing payroll deductions to vendor reports; research variances and recommend corrective actions for approval
• Maintain HRIS data integrity and recommend improvements to controls and data practices

HR Operations-

• Support employee lifecycle processes using established HR procedures
• Apply judgment to resolve routine HR and benefits questions; escalate matters requiring interpretation
• Support leave administration (FMLA, CFRA, and institutional leaves) by applying defined eligibility and timelines
• Manage assigned payroll and HR focus areas with minimal day-to-day supervision
• Collaborate with HR colleagues and internal departments to support institutional priorities

Process Improvement-

• Analyze payroll and HR processes to identify inefficiencies, errors, and compliance risks
• Track recurring issues and analyze root causes
• Develop and present recommendations to the HR Director regarding workflow improvements, automation, and documentation needs

Required Qualifications :

Education:

• Minimum of 5 years of Payroll and Human Resources experience, with significant responsibility for payroll and HR operations

Experience:

• Bachelor’s degree in human resources, Business Administration, or a related field
  Additional years of relevant HR experience may substitute for the education requirement
• Demonstrated experience processing semi‑monthly payroll with a high level of accuracy in ADP Work Force Now environment
• Working knowledge of federal, state, and local employment and payroll regulations; California experience required
• Strong attention to detail, confidentiality, and organizational skills
• Proficiency with HRIS platforms and Microsoft Excel or comparable reporting tools
• Experience with benefits administration and payroll/benefits reconciliations
• Bilingual Spanish/English

Preferred Qualifications :

Experience :

• Professional certification such as SHRM‑CP, PHR, FPC, or CPP
• Background supporting HR process improvement, system enhancements, or automation
• Experience with HRIS system improvement and system integration a big plus

MISSION & VALUES:

Webb’s mission is to provide a dynamic learning community that nurtures and inspires our students and alumni to:

• Think boldly, mindfully, and creatively;

• Act with honor and moral courage;
• Lead with distinction;
• Serve with a generous spirit.

As part of this work, we are committed to fostering an inclusive school community characterized by openness, acceptance, and empathy, where all members are valued, respected, and supported. Our community is strengthened by the diverse views, beliefs, backgrounds, and experiences of our students, faculty, staff, and alumni. Embracing diversity in all its many forms is essential to our mission to create a nurturing learning community that fosters tomorrow’s leaders.

Physical Requirements:

The physical requirements are representative of those that must be met by an employee to successfully perform the essential functions of this position. As prescribed by law, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Compensation & Benefits:

The estimated pay scale represents the typical pay range The Webb Schools reasonably expects to pay for this position, with offers determined based on several factors which may include, but not be limited to, the candidate’s experience, expertise, skills, education, job scope, training, internal equity, geography/market, etc. This pay scale applies to the current posting only.

The Webb Schools provides a competitive and comprehensive benefits program, including medical, dental, and vision insurance; generous sick and vacation time; paid holidays; and participation in retirement programs designed to support employees throughout their careers.

Equal Opportunity Statement :

The Webb Schools are an Equal Employment Opportunity Employer. We are committed to providing equal employment opportunities and do not discriminate based on perceived or actual race, color, national or ethnic origin, religion, sex, pregnancy (or any related conditions), age, marital status, military or veteran status, medical condition, gender/identity/expression, sexual orientation, or any other characteristic protected by state or federal law.

Employment:

This position is “at-will”. This means that both Webb and the hired employee have the right to terminate the employment relationship at any time, with or without advance notice, and with or without cause. There is no employment contract, actual or implied.