Administrative Assistant Construction
:
Busy contractor now hiring a professional Construction Administrative Assistant for a concrete and masonry contractor that specializes in commercial, retail and multi-family construction projects. Looking for a strong candidate with recent experience in the construction field as well as longevity with previous employers. Must be available for immediate hire.
Hours are Monday - Friday 8 a.m. to 5 p.m.
Qualifications -
- 2+ years experience in construction administration, job and file set up.
- Must possess a strong work ethic, strong organizational and interpersonal skills, and good attention to detail
- Excellent communication skills both written and oral
- Profession demeanor
- Prior customer service experience and professional phone manners
- Data Entry and Computer literate Microsoft Office software, American Contractor experience a plus
- Must be a self-starter and have ability to multi-task and work efficiently with interruptions
General Duties: Support the Estimators in daily communications and record keeping including: * Coordinate billing contract requirements - AIA Contracts and Invoicing
- Maintain project files and completing necessary filing for accounting
- Various administration tasks, typing various construction documents, document processing, filing
- Scheduling appointments, making and receiving calls and communication with field staff, project managers and subcontractors
- Create RFQ's and Submittals
- Processing Change Orders
- Conditional, Unconditional Lien Releases
- Assist Project Managers as needed with documentation and organization projects
- Develop and maintain a filing system
- Data entry for multiple managers
- Job Costing
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