Fleet Coordinator

Job Details

Description

What We Offer

• The initial compensation for this position ranges from $21.44 to $26.37 an hour.
• Salary is dependent on commensurate experience above the minimum qualifications for the role and internal equity considerations.
• The salary may also vary if you reside in a different location than the location posted.
• 7.5% Bilingual Stipend contingent upon Bilingual assessment completion.

Benefits We Offer

• Benefits eligibility starts on day ONE!
• We Offer Comprehensive Medical, Dental & Vision benefits, Voluntary Life Insurance, Flex Spending, Health Savings Account, EAP, and more!
• Employer Paid Long-Term Disability & Basic Life Insurance
• 401K Employer Match up to 4%
• Competitive Time Off Plans (may vary by employment status)
• Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve.

Who We Are

Pacific Clinics is the leading community-based nonprofit provider of mental health and substance use disorder services. For over 150 years, we have offered high-quality behavioral health, educational and support and social services at no cost to the individuals and families we serve. Reaching more than 100,000 Californians each year, Pacific Clinics offers hope through culturally responsive, trauma-informed and research-based care.

Who We Serve

Pacific Clinics offers comprehensive behavioral health services, support and social services and education services to individuals and families who are eligible for Medi-Cal across California.

Job Summary

Schedule: Monday through Friday, from 8:30am to 5:00pm

Oversees the end-to-end lifecycle of each company-owned vehicle. Acquires new vehicles, oversees vehicle leases, ensures that vehicles are maintained within safety and legal guidelines and determines when and how to decommission a vehicle.

Responsibilities And Duties

• Responsible for the overall coordination and implementation of the Agency transportation fleet system.
• Identifies car dealership, obtains price quotes and coordinates the acquisition of vehicles with Finance, program, and Facilities leadership.
• Establishes vehicle leases and negotiates leasing contracts in coordination with the transportation program and Finance/Accounting. Monitors lease schedules ensuring that the Agency remains in compliance with lease renewal requirements.
• Ensures that all new vehicles are added to Agency insurance, and that they are fully equipped and added to the fleet management system.
• Ensures that maintenance records are maintained, routine maintenance occurs and that vehicles remain in safe working order. Oversees that urgent or emergency repairs are performed as needed.
• Maintains all paperwork and filings required to maintain vehicles such as DMV renewals, registrations, and title transfers.
• Prepares and communicates changes in plans, routes, schedules and/or instructions to drivers and parties requesting transportation services.
• Ensures that maintenance records are maintained, routine maintenance occurs and that vehicles remain in safe working order. Oversees that urgent or emergency repairs are performed as needed.
• Maintains all paperwork and filings required to maintain vehicles such as DMV renewals, registrations and title transfers.
• Prepares and communicates changes in plans, routes, schedules and/or instructions to drivers and parties requesting transportation services.
• Systematically monitors the effectiveness of transportation programs and services.
• Establishes systems and processes that maintain and/or improve safety standards in compliance with agency policies, state and federal laws and/or insurance requirements.
• Ensures Agency and Facility department rules, policies, procedures, security and safety are followed when driving company vehicles.
• Ensures all rules and fleet management regulations are adhered to by site liaisons assigned to oversee local vehicles, including spot inspections, when necessary to enforce safety standards.
• Reports to work on time and maintains reliable and regular attendance.
• Models Pacific Clinics’ approach, mission and core values in all communication and correspondence.
• Communicates effectively in a culturally competent and diverse consumer population and promotes favorable interaction with managers, co-workers and others.
• Performs other duties as assigned.

Core Abilities

Ability to:

• Attention to detail.
• Comfortable working with systems.
• Maintain self-initiative, reliability and discipline.
• Meets deadlines.
• Maintain standards of confidentiality.
• Teamwork oriented.
• Research skills.

JOB SPECIFIC COMPETENCIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions.

Minimum Education And/Or Experience

• High School or G.E.D with related work experience
• Minimum 4 years’ experience overseeing a corporate fleet.
• Excellent communication skills with the ability to provide concise driving directions, required.
• Professional driving experience preferred but not required.
• Excellent computer skills and demonstrated ability to work in Windows Microsoft Office Suite (Work, Excel, Access, Power Point), and Adobe Pro. Must be able to create complex spreadsheets and dashboards.
• Minimum three (3) years of driving experience, possess a valid California driver's license and insurable driving record under the Clinics' liability policy.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop; kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

LEVEL OF CONTACT WITH CHILDREN

May/will have supervised contact with children.

May/will have unsupervised contact with children.

Will not have unsupervised contact with children.

Requires full background check and TB exam.

Requires physical.

Current First Aid/CPR Certification.

DRIVING PRIVILEGES

May be called upon to drive on agency business. Needs acceptable MVR and appropriate insurance coverage.

Required to drive agency vehicle. Must have clean MVR, appropriate insurance coverage, and attend agency driver training.

TRAINING

Needs to successfully complete all required agency training indicated for this position.

Equal Opportunity Employer

We will consider for employment qualified Applicants with Criminal Histories in a manner consistent with ordinance 184652 Sec.189.04 (a) and San Francisco Police Code, Article 49. Section 4905.